Project Coordinator / Document Controller

Key Responsibilities1. Project Coordination

• Assist the Project Manager in planning, scheduling, and monitoring project activities.
• Coordinate between site teams, engineers, procurement, subcontractors, and clients.
• Prepare and update project progress reports, meeting minutes, and follow-up action logs.
• Track project milestones, deadlines, and deliverables to ensure timely completion.
• Support project meetings by preparing agendas, presentations, and documentation.

2. Document Control

• Receive, log, distribute, and archive all project documents including drawings, submittals, RFIs, and correspondences.
• Maintain a structured filing system (soft & hard copies) ensuring easy retrieval and correct versioning.
• Prepare transmittals, submittals, and ensure correct numbering and revision control.
• Ensure the latest approved drawings are issued to site teams and relevant stakeholders.
• Monitor document approvals and follow up with consultants/clients for pending responses.

3. Communication & Coordination

• Act as a central communication point between all departments involved in the project.
• Coordinate with procurement for material delivery schedules and ensure site requirements are met.
• Communicate project updates, changes, and document status to the concerned teams.
• Liaise with consultants and clients for document submissions, approvals, and clarifications.

4. Reporting & Monitoring

• Maintain updated logs for drawings, material submittals, RFIs, correspondences, and other project records.
• Prepare daily, weekly, and monthly progress reports.
• Track site issues, variation requests, and project changes for management review.

5. Quality & Compliance

• Ensure all documents follow company and project standards, formats, and procedures.
• Maintain confidentiality and proper control over sensitive project data.
• Assist in preparing documentation for audits (ISO, clients, internal).
• Support compliance with project QA/QC requirements.

6. System & Tools Management

• Upload, track, and manage documents on EDMS platforms (Aconex, Procore, Asite, etc.), if applicable.
• Maintain spreadsheets, trackers, schedules, and logs using MS Office.
• Assist in developing templates and workflow improvements for document control.

Qualifications & Requirements

• Diploma or Bachelor's degree in Engineering, Business, or related field.
• 2–5 years UAE experience in project coordination or document control (construction/fit-out preferred).
• Strong organizational and multitasking skills.
• Proficient in MS Office (Excel, Word, Outlook) and PDF tools.
• Experience in EDMS software (Aconex, Procore, Asite) is an advantage.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.

Key Skills

• Project coordination
• Documentation & filing
• Time management
• Communication & teamwork
• Version control
• Attention to detail
• Reporting & tracking
• Problem-solving

Job Type: Full-time

Pay: From AED5,000.00 per month