Project Coordinator – Interior Fit-Out

The Project Coordinator supports the successful execution of interior fit-out projects from pre-construction through handover. This role ensures smooth coordination between design, procurement, site operations, subcontractors, and clients. The coordinator is responsible for documentation control, progress tracking, scheduling assistance, and ensuring that materials, approvals, and resources are delivered on time to keep projects on schedule and within budget.

Key Responsibilities

1. Project Planning & Coordination

• Assist the Project Manager in preparing project schedules, work programs, and timelines.
• Coordinate design information, shop drawings, material samples, and approvals between internal teams and clients/consultants.
• Organize project kick-off meetings and prepare meeting agendas and minutes.
• Maintain project trackers (submittals, RFIs, variations, procurement, production, installation).

2. Procurement & Material Management

• Prepare and issue purchase requests, purchase orders, and follow up with suppliers on lead times and deliveries.
• Track material production status, logistics, and delivery schedules to site.
• Ensure materials meet specification, quality, and compliance requirements before dispatch.
• Coordinate mock-ups, sample boards, and consultant/client approvals.

3. Documentation & Reporting

• Maintain and update project documentation: contracts, drawings, submittals, RFIs, method statements, risk assessments, and change orders.
• File and issue revised drawings and ensure site teams work only with latest revisions.
• Prepare weekly progress reports, procurement logs, and cost-tracking reports.
• Support Project Manager in preparing claims, variations, and correspondence.

4. Site Coordination

• Liaise with site supervisors/engineers to support daily operational needs.
• Monitor site progress, identify potential delays, and escalate issues to Project Manager.
• Coordinate subcontractor work schedules and ensure alignment with project program.
• Arrange site inspections with consultants and record snag lists and close-out actions.

5. HSE & Quality Compliance

• Ensure suppliers and subcontractors submit necessary HSE documents before mobilization.
• Track quality inspections, NCRs, and corrective actions.
• Support implementation of QA/QC processes throughout the project lifecycle.

6. Client & Stakeholder Communication

• Serve as a communication link between clients, consultants, suppliers, and internal departments.
• Provide clients with regular progress updates and ensure concerns are communicated internally.
• Attend coordination meetings and ensure follow-through on actions.

Qualifications & Skills

Education & Experience

• Bachelor’s degree in Interior Design, Architecture, Civil Engineering, Construction Management, or related field (preferred).
• 2–5 years of experience in project coordination, interior fit-out, joinery, or construction industry.

Technical Skills

• Strong understanding of interior fit-out processes, materials, and construction methodologies.
• Knowledge of joinery details, MEP integration, and finishing works.
• Proficiency in project management tools (MS Project, Primavera P6 – basic knowledge sufficient).
• Competence with AutoCAD for reviewing drawings and extracting information.
• Advanced MS Office skills (Excel, Word, PowerPoint).

Soft Skills

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Detail-oriented with ability to track multiple work streams.
• Proactive problem-solving and ability to work under tight deadlines.
• Team player with ability to coordinate diverse teams.

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month