Project Coordinator (Site)

Job Summary:

The Project Coordinator is responsible for supporting the planning, coordination, and execution of project activities from initiation to completion. The role includes both office-based coordination and on-site supervision to ensure timely delivery, quality compliance, and adherence to project specifications and safety standards.

Key Responsibilities:

• Assist in preparing project schedules, timelines, and progress tracking reports.
• Coordinate with clients, consultants, subcontractors, and suppliers regarding project updates and approvals.
• Ensure all drawings, materials, and technical submissions are reviewed and approved prior to execution.
• Supervise daily site activities and ensure works are carried out as per approved drawings and specifications.
• Coordinate with site engineers, foremen, and subcontractors to maintain workflow efficiency.
• Monitor site progress and report daily accomplishments, delays, and manpower utilization.
• Ensure that all on-site works comply with health, safety, and quality standards.
• Verify and inspect material deliveries and ensure proper installation as per design intent.
• Prepare daily, weekly, and monthly progress reports with photos and updates.
• Maintain project records, site correspondences, and inspection logs.
• Support preparation of method statements, risk assessments, and inspection requests (IRs).
• Ensure all permits, approvals, and NOCs are obtained prior to starting site activities.
• Attend coordination and site meetings with clients, consultants, and mall management.
• Communicate effectively between design, procurement, and site teams to resolve technical or execution issues.
• Follow up on RFIs, variation works, and material submissions.
• Implement and monitor safety procedures in line with project HSE plans.
• Conduct toolbox talks and ensure site compliance with permit-to-work systems.
• Ensure quality checks are performed before inspections and final handover.

Qualifications & Skills:

• Bachelor’s Degree in Civil, Architectural, or Mechanical Engineering (or equivalent).
• 3–5 years’ experience in fit-out or construction project coordination.
• Strong knowledge of AutoCAD drawings, MS Project, and MS Office.
• Excellent communication and organizational skills.
• Ability to handle multiple tasks and meet tight deadlines.
• UAE driving license (is a must).

Core Competencies:

• Attention to detail
• Leadership and teamwork
• Time management
• Problem-solving and adaptability
• Professional communication

Job Type: Full-time