Project Management Coordinator

We are looking for a detail-oriented Project Management Coordinator to support project planning, tracking, communication, and reporting across multiple teams. The ideal candidate should have hands-on experience using ClickUp to manage tasks, workflows, dashboards, timelines, dependencies, and team updates.

This role is best suited for someone who is organized, proactive, and comfortable coordinating with developers, designers, marketers, managers, and clients to keep projects moving smoothly.

Shift Timings: 9-5 EST

Key Responsibilities

Project Coordination

• Assist Project Managers in planning, organizing, and tracking project tasks.
• Create, update, and manage tasks, subtasks, timelines, priorities, and statuses in ClickUp.
• Follow up with team members on task progress, blockers, deadlines, and dependencies.
• Ensure project information is accurate, updated, and easy to understand.
• Coordinate daily/weekly project updates with internal teams.

ClickUp Management

• Set up and maintain ClickUp spaces, folders, lists, tasks, custom fields, views, and dashboards.
• Create and manage workflows based on project requirements.
• Track task statuses, due dates, priorities, dependencies, and assignees.
• Prepare ClickUp dashboards and reports for project progress and team performance.
• Ensure team members are using ClickUp properly and consistently.
• Support process improvements inside ClickUp to make project tracking more efficient.

Communication & Reporting

• Prepare project status updates, meeting notes, and follow-up action items.
• Coordinate with internal teams and stakeholders to collect project updates.
• Identify delays, blockers, or risks and report them to the Project Manager.
• Maintain clear communication between technical and non-technical teams.
• Help organize meetings, agendas, timelines, and deliverables.

Documentation

• Maintain project documentation, requirements, task notes, and process documents.
• Ensure all project-related files, references, and links are properly organized.
• Document workflows, decisions, and updates for future reference.

Required Skills & Experience

• 1–3 years of experience as a Project Coordinator, PM Coordinator, Project Assistant, or similar role.
• Strong hands-on experience with ClickUp.
• Good understanding of task management, project timelines, priorities, and deadlines.
• Ability to manage multiple projects and tasks at the same time.
• Strong written and verbal communication skills.
• Good follow-up skills and attention to detail.
• Ability to work with cross-functional teams.
• Basic understanding of Agile, Scrum, or software development workflows is a plus.
• Comfortable preparing reports, dashboards, and meeting notes.

Must-Have ClickUp Skills

• Creating and managing tasks, subtasks, and checklists.
• Using statuses, priorities, assignees, tags, and due dates.
• Managing custom fields and task dependencies.
• Creating dashboards, list views, board views, calendar views, and timeline views.
• Tracking team progress and project health.
• Creating templates and improving task workflows.

Preferred Qualifications

• Experience working with software development, marketing, or digital agency teams.
• Basic knowledge of Agile/Scrum methodology.
• Experience with tools like Slack, Google Workspace, Microsoft Teams, Notion, Jira, or Trello.
• Ability to understand technical tasks and translate them into clear project updates.
• Experience coordinating with clients is a plus.

Ideal Candidate Profile

The ideal candidate is someone who can keep projects organized, make sure tasks do not get missed, follow up without delay, and help teams stay aligned. They should be comfortable working inside ClickUp every day and should know how to use it not just as a task list but as a complete project management system.

Pay: Rs139,600.00 - Rs153,600.00 per month

Application Question(s):

• Do you have strong hands-on experience with ClickUp?

Do you have experience with tools like Slack, Google Workspace, Microsoft Teams, Notion, Jira, or Trello?
Do you have basic knowledge of Agile/Scrum methodology?

Experience:

• Project Management : 2 years (Required)

Work Location: Remote