Project Manager - Alex

TEAM/PROGRAMME: Program

Operations

CHILD SAFEGUARDING: (select only one)

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Project Manager is responsible for the overall project management including maintaining effective partnership and representation with key stakeholders including governmental entities, and INGOs/NGOs. S/he will assume budget responsibilities including budget development and management. The Project Manager will ensure that program interventions are strategic in terms of Save the Children International (SCI) overall strategies and effective in meeting project goals and objectives. S/he will be responsible for ensuring that all program resources are engaged in a timely manner and that implementation moves forward according to plans. The project manager will work closely with government bodies and local partners, and SCI safety and security, finance, logistics, program development and quality, partnership and awards management teams.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Deputy Director of Program Operations

Staff reporting to this post: 4 Officers

Budget Responsibilities: Yes

KEY AREAS OF ACCOUNTABILITY:

1.Project Management.

• Manage the design and implementation of programme and operational activities, effectively using the assistance of technical sector advisors and operational support staff.

• In coordination with CO HR team, lead and support recruitment processes and ensure that programme/projects are adequately staffed.

• Manage the grant, ensuring that project and reports are delivered according to SC and donor contractual requirements, within the agreed scope, time and budget.

• Ensure effective award management system is in place to ensure that donor and SCI requirements are met.

• Ensure all project data is accurately entered into Prime on time.

• Continuously identifying and sharing needs, gaps, challenges, and risks with the Child Protection TA, Operations Director, and other relevant teams is critical to ensure the program adapts to deliver meaningful, needs-driven interventions with impact.

• Working with the PDQ team and Program Operations Director to revise plans and budgets as needed and contribute to Save the Children’s updates to the overall CO strategy.

• Provides oversight and leadership in the project implementation facilitating technical dialogue with PDQ in country

• Coordinate with MEAL Manager to plan all assessments and monitoring activities and forecast the MEAL budget accordingly.

• Continuously seek and use monitoring data from MEAL to adapt project activities and implementation approaches.

• Oversee programme implementation to ensure timely delivery of programme activities (for example: DIPs, IPPTs, budget spending plans, etc..).

• In collaboration with the CO Safety and Security Manager, develop and implement effective safety and security procedures for multiple implementation locations within the field base or area, ensuring that these procedures are updated and revised at regular intervals and that new programmes are built based on deep security contextual understanding where risks are mitigated.

• Continuously monitor and update the risk assessment conducted at the beginning of the project and bring new risks to the attention of all relevant departments.

• Coordinate with the Supply Chain on the project’s supply chain and admin processes to procure, store and distribute stock, supplies and services for the timely delivery of project objectives within the field area.

• Proactively seek and secure technical support and guidance from TAs and MEAL to ensure project team has all the support needed to delivery with quality.

• Manage and motivate project staff to perform highly in their respective roles and responsibilities. This will include leading on staff structure, recruitment, performance management and implementing staff wellbeing policies.

2. Budget Management and Compliance

• Manage project’s financial processes in close cooperation with the Finance Manager and in line with SCI finance policies and procedures and with grant agreement stipulations.

• Responsible for financial management of the budget of the project; forecasting, planning, tracking of expenditures, and burn rates.

• Ensure expenditures are approved and in accordance with the budget lines.

• Ensure grants and contracts are managed in line with SCI’s award policies.

• Ensure that SCI regulations are communicated to all staff and that all activities meet SCI’s requirements financially and technically.

3. Project Documentation and reporting

• Complete timely reports to Awards, Member, and to donor (as per agreement)

• Documents and shares best practices and lessons learned and more broadly assist with research design, implementation, evaluation and dissemination of best practices internally and externally.

4. Technical Assistance and Capacity Strengthening

• Ensure appropriate training/capacity strengthening for staff members, partner agencies and others in support of high-quality programs.

• Monitor and address issues affecting staff morale and motivation at all times.

• Oversee the identification and selection of appropriate short and long-term technical assistance to support program quality (e.g., drawing on technical assistance within the Country Office).

• Encourage project staff to support other projects and proactively seek support from other projects as needed and encourage mutual exchange of experience.

• Proactively engage with other humanitarian and development project managers to seek and provide support when needed.

5. Human Resources support

In coordination with the CO HR team:

• Ensure appropriate staffing for the project.

• Build and nurture effective teamwork and ensure a cohesive workplace environment for optimum staff retention.

• Utilize the Performance Management System, define expectations of staff members, develop work plans and improvement plans as needed, and provide technical support for staff development.

• Ensure communicating and mainstreaming SCI policies and procedures as well as accountability and child participation practices throughout the FO activities.

• Ensure all project staff complete their mandatory training on time.

• Accurately and objectively complete Develop to Perform for staff on time.

6. Representation and Networking

• Establish effective relations and coordination channels with local authorities, UN agencies and INGOs at the relevant governorate level.

• Represent SCI with the Government, local and international partners as relevant to the project.

• Ensure strong communication and coordination with other Save the Children teams in order to maximize the use of resources to achieve multi-sector program integration and avoid redundancy and overlap.

• Ensure identification of advocacy issues relevant to the project’s areas of focus, development of advocacy and influencing plan (ensuring collaboration with CO-level advocacy efforts), and its proper implementation with government as well as with other stakeholders.

7. Child Safeguarding:

• Support the project team in the implementation of child safeguarding policy within the program cycle; including identifying and addressing risks to children that are caused/exacerbated by programme design and intervention.

• Ensure that children’s activities are safe for children and that all steps are taken to ensure their meaningful and safe participation.

• Provide leadership and guidance in the implementation of the child safeguarding policy and the code of conduct within the project.

8. General:

• Contribute to the CO risk management process and matrix development, communicate mitigation measures with the field team and ensure that they are in place.

• Contribute to the development of communications products, in collaboration with ACCM;

• Comply with Save the Children policies and practice with respect to safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures;

• Embed counter-fraud and ethical controls in all operational processes, ensuring compliance with donor and legal requirements, while collaborating with Finance and Counter-Fraud teams to mitigate risks and conduct assessments for high-value programs.

• Ensure adherence to the Do No Harm principle across all coordination, planning, and implementation activities.

• Ensure the security, health and well-being of staff and that staff management and other processes and policies and systems reflect SC 's principles of equity and fairness.

• Complete all mandatory training within the time limits set by HR and line manager

• Proactively identify, map, and assess contextual, operational, and safeguarding risks related to child protection in migration programming.

• Support the development, implementation, and regular review of robust risk mitigation measures to prevent harm to children and affected populations, in coordination with programme teams and partners.
  

BEHAVIOURS (Values in Practice )

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• widely shares their personal vision for Save the Children, engages and motivates others

• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• values diversity, sees it as a source of competitive strength

• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions

• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity
  

QUALIFICATIONS AND EXPERIENCE

• Relevant master’s degree preferably in migration, social studies, gender etc

• Minimum 6-7 years’ experience in migration project management positions

• Experience working with government stakeholders

• Strong result-based management experience.

• Budget management experience including institutional donors.

• Demonstrable experience of MEAL and beneficiary accountability.

• Strong experience in dealing with government officials at both strategic and operational levels.

• Highly developed interpersonal and communication skills including influencing, advocacy, negotiation and coaching.

• Strong results orientation, with the ability to challenge existing mind-sets.

• Experience working through/with sub grants and partners is a requirement.

• Experience with capacity building of local partners and communities.

• Fluency in English and Arabic with strong written and oral communication skills.

• The capacity and willingness to be flexible and accommodating in difficult working circumstances.

• Commitment to the aims and principles of SC. In particular, a good understanding of the SC mandate and child focus and an ability to ensure this continues to underpin our support
  

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.