Project Manager & Executive Assistant to the Director

Job Title: Project Manager & Executive Assistant to the Director

1. Job Purpose

This role is a unique blend of project management and executive support to the Director. It plays a key part in ensuring that strategic initiatives are well-planned, effectively coordinated, and delivered on time.

The position also supports the Director in managing priorities, communications, and day-to-day activities, enabling greater focus on strategic decision-making.

The ideal candidate is highly organised, proactive, and capable of working across multiple priorities in a fast-paced environment.

2. Key Responsibilities

2.1 Project Management

• Support the planning and execution of strategic projects and organisational initiatives
• Develop and maintain project plans, timelines, and status trackers
• Monitor progress across projects and ensure timely completion of deliverables
• Follow up with stakeholders to ensure accountability and alignment
• Identify risks, delays, and dependencies, and support timely resolution
• Coordinate with cross-functional teams to ensure smooth execution

2.2 Executive Support

• Manage and optimise the Director’s calendar, meetings, and priorities
• Prepare presentations, reports, agendas, and briefing notes
• Attend meetings, document discussions, and track action items to closure
• Manage communication and correspondence with professionalism and confidentiality
• Ensure the Director is well-prepared with relevant updates and information
• Support the overall efficiency of the Director’s office operations

2.3 Stakeholder Coordination

• Act as a key point of coordination between the Director and internal/external stakeholders
• Ensure clear communication, timely follow-ups, and issue escalation where required
• Support collaboration across departments to enable effective execution of priorities

2.4 Planning, Tracking & Reporting

• Maintain visibility of key priorities, action plans, and deliverables
• Prepare structured trackers, dashboards, and status updates
• Support basic analysis and insights to aid decision-making
• Ensure the Director is consistently updated on progress and key developments

2.5 Operational Excellence

• Help streamline processes related to project tracking and execution
• Maintain high standards of organisation, accuracy, and documentation
• Support additional initiatives and priorities as required

3. Candidate Profile

3.1 Qualifications

• Bachelor’s degree in Business Administration, Management, or related field
• Project management certification or similar is an advantage

3.2 Experience

• 5-7 years of experience in project coordination & executive support
• Experience working in fast-paced environments with multiple stakeholders
• Exposure to education or large organisational settings is an advantage

3.3 Skills

• Strong proficiency in MS Office (Excel, PowerPoint, Word)
• Familiarity with tools such as Teams, SharePoint, MS Project, or similar platforms
• Strong organisational and communication skills
• Ability to manage multiple priorities with attention to detail and ownership

How to Apply

Interested candidates may apply through our official careers portal:

www.fortes.co/careers