Project Manager- Gaza Response

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Project Manager will manage one of the projects under SCI refugees and migrants’ portfolio running at greater Cairo. The Project Manager will manage response projects or other projects running at Greater Cairo. The Project Manager will play a leading role in planning, coordinating and monitoring the implementation of a multisectoral project including but not limited to child protection, education, livelihoods, cash assistance, and youth empowerment components. These projects aim to provide direct services to refugees and migrants as well as host communities living in Greater Cairo directly or through local partners. She/ he will be responsible for staff / partner capacity building. The post holder will be responsible for the delivery of timely results and for coordination with relevant stakeholders including donors, governmental bodies and internal units. Support to other field offices might be required.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly

SCOPE OF ROLE:

Reports to: Greater Cairo Area Manager / Sr programs Manager

Staff reporting to this post: 5 officers / Sr officer Location: Postholder will be based in Greater Cairo with possibility of 20 % travel to other locations

KEY AREAS OF ACCOUNTABILITY:

Project Planning & Implementation:

• Support in the development of project design and implementation to ensure that the project achieves concrete, measurable results that lead to positive changes in the served community;

• Lead and oversee the effective implementation of the project objectives according to plans, ensuring high quality and timely deliverables to fulfil our obligations to stakeholders at all levels;

• Ensure project resources are utilized in a timely manner;

• Ensure mainstreaming of SC Child Safeguarding policy in all the program activities;

• Ensure SCI policies and procedures are being adhered to and improve programme operational efficiency.

• Demonstrate leadership in relation SCI policies and practices.

Reporting:

• Compile concise quantitative and qualitative progress reports on a monthly/quarterly basis and as needed;

• Ensure developing timely and quality technical and financial reports as per the donor’s requirements against the agreed indicators;

• Ensure the accuracy of the project’s monitoring & evaluation indicators tracking plans, and develop additional monitoring & evaluation tools as necessary to monitor project’s progress with support from the Monitoring, Evaluation, Accountability and Learning (MEAL) team.
  

• Ensure that ongoing programme monitoring/learning feeds into the project design;

• Work with the MEAL team to ensure appropriate accountability and feedback mechanisms.

Staff Management and Development:

• Ensure appropriate staffing within the project and as the budget allows;

• Ensure that all staff understand their roles and are able to perform their responsibilities;

• Utilize the Performance Management System and define expectations of staff members,

• Responsible for staff capacity building and support their development plans

Budget Management and Compliance:

• Responsible for the financial management of the project and assume budget holding responsibilities including: budget forecasting and tracking of project KPIs and burn rates.

• Ensure expenditures are approved in accordance with the donor- agreed budget lines;

• Ensure that the grant and contract are managed in line with SCI’s and donor’s policies.

• Ensure donor regulations are communicated to all project staff and that all activities meet donor requirements financially and technically.

• Develop work plans and improvement plans as needed and provide technical support for staff development.

Coordination:

• Actively participate in the relevant working group taking place on monthly basis.

• Maintain effective coordination with the donor to ensure provision of timely services to targets beneficiaries.

• Collaborate actively with the Program Quality (PDQ) and MEAL teams; solicit advice and feedback and work with the teams during Program design, refine technical approaches, advocacy message development, lessons learned documentation, and MEAL planning;

• In coordination with the Senior Program Manager, maintain close communication and coordination with the designated SC Member for the project.

• Develop and foster relationships with partners and other actors to ensure continued support for SCI programmes and enlist their support and assistance in working towards achieving sustainable and replicable programme models.

• Coordinate with the internal support units to ensure smooth program delivery and effective communication with other teams.

Partner Management and Support

• Coordinate the sub-contracting partner involvement in the project management cycle and lead on the kick off meeting conducted with partner.

• Oversee the effective implementation of the project objectives under the sub-contracted partner ensuring high quality and timely deliverables and quality reporting.

• Ensure appropriate training/capacity strengthening for partners’ team
  

Behaviours (Values in Practice)

Accountability:

• Holds self- accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• Widely shares their personal vision for Save the Children, engages and motivates others

• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions

• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity
  

QUALIFICATIONS AND EXPERIENCE

Essential

• Six - seven years of prior experience working in a managerial position in the development/ humanitarian field.

• Proven history of project management including project design, planning, budgeting, implementation, monitoring, evaluation and administration; is a must.

• Excellent planning, management and coordination skills, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities

• Good analytical skills. Effective negotiator, with the ability to positively influence cross departmental and cross sector working

• Proven training, capacity building, coaching, and mentoring skills

• Very strong attention to detail, problem solving skills, and ability to analyze trends

• Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure

• Flexible and able to travel at short notice as needed

• Strong communication (written and spoken) in Arabic and English, and strong interpersonal skills, Cultural awareness and ability to build relationships quickly with a wide variety of people

• Computer literate (i.e. Word, Excel, Outlook, Internet Explorer, financial systems)

• Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches

• Ability to work within a team and in a matrix management structure

• Excellent report writing skills

Desirable

• Solid experience in more than one of the Save the Children priority sectors: education, protection, cash assistance and livelihoods
  

ADDITIONAL JOB RESPONSIBILITIES:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and

experience.

Equal Opportunities:

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

CHILD SAFEGUARDING:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

HEALTH AND SAFETY:

The role holder is required to carry out the duties in accordance with SCI Health and Safety

policies and procedures.

SAFEGUARDING OUR STAFF:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment

Policy