Project / Office Coordinator

Job Title: Project / Office Coordinator

Monthly Salary AED 12,000

Languages: Chinese & English

Role Summary

We are seeking a multitasking Project / Office Coordinator who is fluent in Chinese and English to support our real estate development operations. The role provides cross-departmental support to Project Management, Procurement, Sales, Admin, and Finance, ensuring smooth communication, timely follow-ups, and efficient workflow across the company.

This position is ideal for a proactive, organized, fast-learning individual who can handle multiple tasks and serve as a key coordination bridge—especially with Chinese suppliers, partners, and internal departments.

Key Responsibilities

Project Coordination:

• Coordinate communication between consultants, contractors, and internal departments.
• Prepare meeting minutes, follow-up logs, and action lists.
• Support project documentation: drawings, submissions, permits, NOCs, approvals.
• Assist in tracking daily project activities and preparing status updates.
• Liaise with Chinese suppliers and stakeholders (translation, emails, follow-ups).
• Assist in conducting quotation comparison, and supplier coordination.
• Follow up with local and Chinese vendors for submissions, materials, shipping updates, and delivery schedules.
• Serve as a flexible support resource for Project Management,
• Handle urgent tasks and follow-ups assigned by the line- manager of the Project Management.
• Assist in preparation of reports, presentations, and documentation for management.

Required Skills & Competencies

• Fluent Chinese (Mandarin) and English – spoken & written.
• Strong multitasking ability and capability to work across multiple departments.
• UAE Driving License – Mandatory
• Excellent coordination, communication, and follow-up skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• High level of organization and attention to detail.
• Ability to work under pressure and meet tight deadlines.
• Positive attitude, discipline, and willingness to learn.

Preferred Qualifications

• Experience in real estate development or construction-related roles.
• Previous exposure to procurement, project coordination, or admin duties.
• Ability to translate Chinese documents/emails when needed.

Ideal Candidate Profile

• 3–5 years of experience in coordination/administrative roles.
• Proactive, reliable, and able to work with minimal supervision.
• Flexible mindset with strong problem-solving skills.
• Able to adapt quickly in a fast-paced development environment.

How to apply:

Interested candidates can apply directly or email at akseeniun@gmail.com

Job Type: Full-time

Pay: AED12,000.00 per month

Application Question(s):

• Can you speak Chinese or Mandarin?