Project Secretary / Document Controller

Company: SME Electromechanical

Location: Dubai, United States Emirates (UAE)

Employment Type: Full-Time

We are urgently seeking a highly meticulous and experienced Document Controller to join our team in Dubai. This role requires exceptional organizational skills, administrative expertise, and a proven ability to manage critical project documentation and communication flow.

Key Responsibilities:

• Minutes of Meeting (MoM) Expert: Attend all essential meetings and accurately record, transcribe, and distribute professional Minutes of Meeting (MoM), ensuring clear tracking of decisions, action items, and follow-up responsibilities.
• Documentation Management: Manage, control, and ensure the accuracy of all documentation (drawings, submittals, correspondence), maintaining robust electronic and hard copy filing systems.
• Coordination and Submission: Act as the primary liaison for document coordination, managing timely submissions and communication flow between clients, consultants, and management.
• Provide high-level secretarial and administrative support to the management team.

Requirements & Qualifications:

• Demonstrated high proficiency in taking clear, concise, and professional Minutes of Meetings is essential.
• Proven experience as a Document Controller or in a similar administrative role.
• Preference will be given to candidates with experience in site projects or the Construction/Electromechanical sector.
• Must be well-versed in documentation management systems and standard secretarial practices.
• Ability to join immediately is highly preferred.
• Tagalog speaker preferred.
• Exceptional organizational skills, attention to detail, and time management.
• Excellent written and verbal communication skills in English.

Salary & Compensation:

• Salary Range: AED 4,000 – 6,000 (Based on experience and qualifications)

How to Apply:

Interested candidates are invited to submit their updated CV and a cover letter immediately to:

Email: jp@smeuae.com

Please mention "Urgent Hiring: Document Controller & MoM Expert" in the subject line.

Job Type: Full-time

Pay: AED4,000.00 - AED6,000.00 per month

Application Question(s):

• Can join immediately? (YES/NO)

Education:

• Bachelor's (Required)

Experience:

• document control and secretarial: 5 years (Required)

Language:

• Tagalog (Required)

Work Location: In person