Project Specialist

Position Specific Description

Recruitment Number 25-296TO, Project Specialist, SR-24, Honolulu, Oahu.

Summary of Duties

The project specialist is assigned highly complex analysis work. The position spends a greater proportion of their time documenting functional requirements for and supporting testing, training and implementation of Judiciary Information Management System (JIMS) projects under the direction of the IT Officer.

Some of the major duties include: Plan system development/migration/upgrade timeline and milestones with vendors and stakeholders to create project documents such as user guides, presentations, diagrams, scenarios, business process diagrams and user security. Stakeholders include judges, court administrators, subject matter experts and line staff, externals such as the prosecutors, and public defenders, and the Attorney General's Office; provide input for defining project scope and evaluating cost-benefit analysis for potential enhancements; lead Applications projects with the preparation, scheduling and facilitation of meetings or presentations with stakeholders; manage Applications Division projects implementation in writing, editing and updating of manuals, standards, guidelines, and other case processing working aids or working with vendors to deliver the documentation; participate in the preparation of conceptual and detailed documentation for application modifications, including management and operational controls, external interfaces, datasets, reports, resource requirements, conversion approach and informational flow; and perform other related duties as assigned.

Minimum Qualification Requirements

Education: Graduation from an accredited four (4) year college or university with a bachelor's degree, or

Excess work experience as described under Experience Requirements below, or any other responsible administrative, professional, analytical or technical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor's degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge and abilities.

The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

Specialized Experience Requirement: Three and one-half (3-1/2) years of progressively responsible professional work experience planning, directing, managing, monitoring and evaluating projects. Such experience must include leading project teams; tracking project progress to ensure that milestones are met; documenting project progress; identifying metrics for project evaluation; and determining project goals, scope, deliverables, timelines, costs and resources.

• Progressively responsible work experience in court operations which included utilizing the Court Case Management system.
• Ability to design a business application or suggest system enhancements that is connected to a relational database, knowing how a user interface helps the user to successfully complete a task.
• Ability to write system requirements using different approaches such as use cases, activity diagrams, sequence diagrams and state charts, data dictionaries, class or entity relationship diagrams.
• Ability to review and interpret statutes.
• Knowledge and skills in utilizing Microsoft Powerpoint, Project, and Visio.

Substitution Allowed:

• Graduation from an accredited college or university with a Master's Degree in business, public administration or related field may be substituted for one (1) year of Specialized Experience.
• Graduation from an accredited college or university with a Master's Degree in a field related to the position's program area may be substituted for one and one half (1-1/2) years of Specialized Experience.
• Graduation from an accredited college or university with a Ph.D. degree in business, public administration or related field may be substituted for one and one-half (1-1/2) years of Specialized Experience.
• Graduation from an accredited college or university with a Ph.D. degree in a field related to the position's program area may be substituted for two (2) years of Specialized Experience.
• Graduation from an accredited law school may be substituted for two (2) years of Specialized Experience.

Supplemental Information

Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.

Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected, you will need an official transcript (not a copy) indicating the completion of the training or the awarding of the appropriate degree.