Project Tendering and Procurement Coordinator

Job description:

• Review tender invitations from ADNOC, TAQA, KOC, and other clients via platforms such as ADNOC Sourcing, Ariba/SAP, and Etimad.
• Prepare and submit technical and commercial proposals in line with client specifications.
• Coordinate RFQs with suppliers, manufacturers, OEMs, and service providers.
• Analyze tender requirements, specifications, datasheets, scope of work, and compliance matrices.
• Prepare bid documents, BOQs, pricing sheets, delivery schedules, and bidder clarifications.
• Ensure all required prequalification, certificates, product approvals, and compliance documents are attached.
• Track tender deadlines and maintain submission schedules.
• Source and evaluate approved vendors and OEMs for oil & gas equipment, materials, and services.
• Negotiate pricing, delivery timelines, warranty terms, and payment conditions.
• Prepare purchase orders and coordinate with finance and logistics.
• Maintain supplier database aligned with ADNOC & TAQA vendor requirements.
• Follow up on delivery, inspection, material approval, and documentation.
• Support project teams in material selection, technical compliance, and documentation.
• Coordinate with QA/QC for material approval, FAT, ITPs, MSDS, and certification requirements.
• Monitor ongoing procurement for awarded projects to ensure timely delivery.
• Communicate with clients for clarifications, updates, and material tracking.
• Ensure all submissions meet ADNOC, TAQA, and KOC standards and formats.
• Maintain accurate records of tenders, quotations, pricing, and supplier correspondence.
• Prepare reports on tender status, procurement progress, and cost comparison sheets.
• Ensure compliance with company policies, HSE guidelines, and regulatory standards.

Job Requirements:

• Bachelor’s degree in Engineering, Supply Chain, or related field.
• 1–5 years of experience in Tendering / Procurement within Oil & Gas.
• Knowledge of mechanical, electrical, instrumentation products valves, pumps, pipes, fittings, safety equipment, EPC materials, etc..
• Prior experience dealing with ADNOC, TAQA, KOC tenders is highly preferred.
• UAE oil & gas trading experience is an advantage.
• Knowledge of logistics, import/export documentation, and customs procedures.
• Ability to coordinate with international suppliers and OEMs.
• High accuracy in preparing BOQs, quotes, and bid documents.

Position: Project Tendering & Procurement Coordinator – Oil & Gas Trading Govt. entities Products & Services

Department: Tendering / Procurement / Business Development

Reports to: Tendering Manager / Operations Manager

Location: Al Hisn, Abu dhabi, UAE

Industry: Oil & Gas Trading – Products, Equipment & Engineering Services

Job Type: Full-time

Education:

• Bachelor's (Required)

Language:

• English (Required)

Location:

• Abu Dhabi (Required)