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Projects Manager
JOB_REQUIREMENTS
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JOB PURPOSE:
Directly responsible for leading the successful execution of Projects, according to the department Vision and Goals.
KEY ACCOUNTABILITIES:
Order to Project Close Out:
- To deliver superior Client Service, right the first time, on time, every time, within the budget, at the right quality.
- Directly responsible for leading and managing the successful execution of the Project as per the Department Vision and Goals, Contract Terms, FPI Procedures, Processes and Work Instructions.
Contract Management:
- Assigned projects Contract management.
- Contract Summary update, approval, and distribution.
- Closure of all contract review comments with an accepted resolution.
- Calculation, costing, reporting, and defending risks and potential claims.
- Project planning, progress control documentation and reporting.
- Quoting projects variations and amending the contract
- Contract execution activities documentation and recording.
Approval Authority
- Controlled authority to:
- negotiate and accept a Change Order.
- release production, purchasing or service pending client Change Order based on an official mutual agreement.
- cancel a backlog in whole or in part there off, based on an official cancellation order from customer as per contract terms and conditions.
- book and deliver free of cost items and services.
- negotiate and accept Claims.
Variations & Quotations:
- Identifies, documents, and coordinates all project Variations.
- Controls the documentation of Variations.
- Quotes for all Variations.
- Obtains approval for the acceptance of additional or the cancellation of works.
- Updates the Contract baseline after the approval of Quotation and Variation order.
- Follows up the Purchase Order of the approved Variation.
Projects Schedules & Progress Control:
- Updates, reviews, and manages the schedule, through the organization and the Client
- Follows up, manages and reports on project progress
Internal & External Reporting:
- Agrees with the Client on the contents of the Client Project Report
- Issues Client Project Reports
- Inputs Internal Reports and other unit projects reports to UPRJ
Release For Production (GCC):
- PM will issue the request to release by email for the RFP to SSC -PS with the necessary documentation
- PM seeks approval of the priced BOQ from the Client.
- Controls the RFP documentation updates.
Communication management:
- Ensures the effectiveness of communication of FPI internal departments, Client and other External parties
- The PM is copied in all the project correspondence.
- Responsible for following Emails Distribution & Escalation Policy
Minutes of Meetings, Visit Reports & Correspondence
- Represents FPI in project Meetings with external parties
- Chairs FPI internal project Meetings
- Assigns the Minutes Taker, or else he/she minutes him/herself
- Plans the Meeting Agenda.
- Reviews the draft MOM by the Minutes Taker.
- Signs/validates and communicates the MOM.
- Informs the organization through Visit Reports.
- Reviews others Visit Reports
Managing Claims, Opportunities, Risks, NCRs, and Lessons Learnt
- Leading and managing project Claims, Opportunities, Risks, NCRs, and Lessons Learnt
- Identifying, communicating, and escalating unresolved issues to the UPRJ and PQM
- Identifying project risks through the contract summary during handover and update
- Interface and manage with QC, valid Client complains
- Document control, follow-up and escalation as applicable
- Immediate rectification of valid complaints toward the client
- Contributing to the Root Cause analysis and planning of project related Improvement Actions
- Controlling assigned project related Issues and timely resolution of Client complains
- Supporting Close out of issues
- Maintains the Client Communication record file
Projects Records Management
- Responsible for creating, maintaining, and archiving the project records, as per the procedure
Projects Document Control
- Identifying, setting, and communicating the project document control requirements including project document appearance, numbering, distribution, MRB, and registering.
- Controlling the contents of the VDRL and MRB index.
- Verifying the application of the procedure by Project Support and FPI organization.
- If Project Support is not available, the PM is responsible for the project document control
Project Close Out
- Manages the conditions for Projects close out.
- Manages the Project closure in LN .
HSSE
- Participate in QHSE audits, incident reporting and review of QHSE performances as required
- Comply with relevant safety, quality and environmental control procedures and instructions
- Use personal protective equipment and safety gear when performing assigned tasks
- Report unsafe acts, incidents, or safety violations
SPAN OF Communication:
Internal:
Project Planning, Legal, Sales, Bids & Proposals, AVE, Purchasing, SSC, Production, QA/QC, Stores, Delivery, Field Services, and Finance.
External: Clients, Third Parties, Suppliers, Subcontractors, EDFI & ENOIA
Skills
QUALIFICATIONS, EXPERIENCE, & SKILLS
Qualifications:
- Preferably Engineering degree in Mechanical, Civil, or Industrial
- Preferably PMP Certification
- Preferably MBA, BSc, or MSc in Managerial Economics or similar
Experience:
- In project management and/or in piping, mechanical, supply chain, company’s products, and processes.
- In team management.
- In managing Contractual terms and conditions.
Skills & Competencies:
- Fluent English in both writing and speaking is mandator
- MS Office, and preferably MS Project.
- Good inter-personal & communication skills.
- Leadership and team play facilitation.
- Structured and analytic thinking personality.
- Hands on mentality.
- Conceptual thinking.
- Result oriented.
- Negotiation skills.
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