Property and Inventory Control Officer

Responsibilities

• Communicates daily with the Purchasing Department to track new purchase orders (POs) and requests.
• Investigates and follows up on any missing documents.
• Performs a three-way check on received items: PO, invoice, and physical items - ensuring the price on the invoice matches the PO, and that description and quantity match.
• Ensures the receiving form is accurately filled out with all required information.
• Obtains the custodian's signature on the receiving form.
• Reviews and checks all documents to ensure all forms are properly completed.
• Follows up with the Biomedical department on all relevant items to obtain an acceptance form signed by the Biomedical Manager / Director.
• Submits all documents to the line manager for review.

Maintaining Receiving Files

• Prepares an Excel file listing received items by PO, GRN, supplier name, barcode, department, date, and location.
• Saves the file monthly in the shared folder for review by the line manager.

Creation and Distribution of GRNs

• Creates the Goods Receipt Note (GRN), distributes copies to the Purchasing Department and Accounts Payable, and obtains signatures from both departments.

Registration of Fixed Assets

• Registers itemized GRNs once posted in Mass Addition in Oracle, allocating category, sub-category, cost center, location, and custodian.
• Follows up on any transactions in Mass Addition for which receiving was not completed.

Management of Capital in Progress (CIP)

• Follows up on any CIP transaction to ensure receiving is done, and when work is completed and the assets are in use, ensures capitalization.

Asset Transfers

• Coordinates asset transfers, assigns a new custodian, and updates the system accordingly.

Disposal and Retirement of Assets

• Checks disposal/scrap forms received from custodians.
• Ensures technical reports are submitted for each item, signed by the Manager / Director of the technicians.
• Removes the custodian's name and changes the location to "scrap."
• Follows the scrap policy and procedures to complete the process.
• Performs fixed asset inventory as per the set schedule by the Property Control Director.
• Maintains proper organization of the Property Control stockroom.
• Investigates any damage to fixed assets not caused by normal wear and tear, and reports to the line manager.
• Assists in physical inventory counts as assigned.
• Participates in other projects as assigned.
• Other duties as assigned within the scope of the job.

All Fakeeh Care employees are responsible for continuous improvement

• Performing all duties and tasks in a manner that supports Fakeeh's Person-Centered care values.
• Actively contributing to continuous improvement initiatives, within the scope of the role.
• Adherence to safety protocols and proactively seeking to address any job-related safety concerns.
• Maintaining strict confidentiality of all sensitive information accessed or encountered during work.
• Complying with cybersecurity policies and standards to protect Fakeeh's systems and participating in awareness training and initiatives to prevent cyber threats.
• Adhering to and upholding Fakeeh Care's code of conduct, policies and ethical standards.
• Completion of mandatory education as per the requirement, at least one month prior to expiration.

Job Requirements Skills and Abilities

• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail and ability to meet deadlines.

Experience

Officer: 0 - 2 years of experience in fixed asset and inventory management or related field.

Senior Officer: minimum of 3 years of experience in fixed asset and inventory management or related field.

Education

Bachelor's degree in Accounting, Finance, or related discipline.

Language

Excellent command of oral and written English and prefer Arabic.

Licenses / Certifications

N/A

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries
• Hospitals and Health Care