Proposal and Marketing Specialist

POSITION: Proposal and Marketing Specialist

CLASSIFICATION: Non-exempt

REPORTS TO: Communications Director

LOCATION: Portland, OR (hybrid)

SALARY RANGE: $70,000 - $85,000 annual

While we anticipate the selected candidate for this position will fall towards the middle or entry point of the compensation range, the decision will be made on a case-by-case basis.

GSI Water Solutions, Inc. (GSI), is seeking an energetic and motivated Proposal and Marketing Specialist who will support the marketing team and technical staff in preparing pursuit materials, brochures, website and social media content, and maintaining our library of marketing materials. The ideal candidate is a self-starter who isn’t afraid to ask questions and is excited to dive into nerdy, scientific details to help bring out the real story that makes our materials shine.

This is an exciting opportunity to join a passionate, high-performing team of professionals making a positive impact in the water industry!

ABOUT GSI:

GSI is an employee-owned consulting firm specializing in groundwater, environmental management, and water resources with offices in Oregon, Washington, and California. At GSI, we take pride in being a company that treats its employees with respect and fairness and strives for all team members to feel they belong, contribute valuable insights, and grow with us. We value work-life balance and are open to flexible work and scheduling arrangements.

Learn more on our website: https://gsiwatersolutions.com/

The Proposal and Marketing Specialist works closely with senior marketing staff and technical staff, receiving guidance while building confidence and skill in proposal coordination and marketing content development.

IN THIS ROLE YOU WILL:

• Develop and prepare proposal drafts, qualifications packages, and interview materials, working closely with subject matter experts and pursuit teams on key messaging.

• Coordinate with our graphic designer to format proposals and marketing materials to make our materials shine and visually communicate key messages.

• Manage the proposal development process, including assigning deadlines, assembling required components, and tracking submission requirements.

• Work with technical staff to update our library of project descriptions, staff resumes, boilerplate materials, website content, and marketing brochures.

• Edit and proofread materials to ensure clarity and consistency.

• Search procurement sites for relevant Requests for Proposals.

• Update and maintain our marketing content library in our asset management system.

• Support client and market research efforts as assigned.

• Manage swag inventory, business cards orders, and sponsorships, and provide support to technical staff attending conferences as needed, including coordinating/scheduling client appreciation events.

• Support with updating corporate website, Intranet, and social media presence.

• Support as-needed communications and marketing assignments.

REQUIRED EDUCATION AND EXPERIENCE:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. Typical ways to obtain the required knowledge and abilities include:

• 8 years of experience in the AEC industry.

• -OR- a Bachelor’s degree from an accredited college or university in marketing, communications, journalism, or other relevant discipline plus a minimum of 4 years of professional experience.

CERTIFICATES, LICENSES, AND REGISTRATIONS:

Current and valid driver's license and clean driving record.

VALUED EDUCATION AND EXPERIENCE:

• Advanced proficiency in Microsoft Word and Powerpoint.
• Graphic design experience using Adobe InDesign or Illustrator is a plus.

SUCCESS FACTORS:

• Operates independently while seeking guidance as needed.

• Possesses strong writing/editing and storytelling skills and values clear written and verbal communications.

• Prepares high-quality communications and marketing materials in a timely and accurate manner with guidance.

• Seeks out learning opportunities for themself and encourages others to do the same.

• Demonstrates high standards of ethics and fairness.

• Adapts well to changes and manages time effectively.

• Ability to collaborate and work well with others

• Has a professional attitude and exhibits a client-focused/service-oriented demeanor.
• Demonstrated ability to hit deadlines, manage multiple concurrent pursuits and assignments, and collaborate with teams to manage a successful pursuit process.

BENEFITS:

• Flexible/hybrid work schedules

• 401k with employer match, up to 4%

• Potential for annual bonus based on company performance.

• Employee-Owned company through Employee Stock Ownership Plan (ESOP)

• Highly competitive medical, dental, vision insurance plans for employees and their families with alternative care coverage included in medical plans.

• Access to medical and dependent-care flexible spending accounts

• Employer paid short-term disability, long-term disability, and life insurance.

• 5 weeks of paid time off annually (pro-rated the first year based on start date)

• Paid time off for certification and licensing exams

• Paid attendance at professional conferences in support of career development

• Paid memberships in professional organizations

• Reimbursement for professional registrations and renewals

• Cell phone stipend to assist with the cost of using a personal cell phone for business purposes

• Discounts on Carhartt and Danner clothing and footwear

TO APPLY:

Please submit your resume along with a cover letter outlining your interest in the position and how your experience aligns with the role.

We encourage candidates to apply even if they do not meet every qualification listed. We value potential, transferable skills, and a willingness to learn just as much as direct experience. Research shows that many qualified candidates, particularly those from historically marginalized communities, hesitate to apply unless they meet 100% of the criteria. We’re interested in the whole person, not just a checklist.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The work performed is conducted primarily in a professional office environment and requires the use of standard office equipment such as computers, phones, and copiers.

• While performing the duties of the job, you will frequently be required to sit, talk, and hear. Visual acuity sufficient to view documents and computer screens, with or without correction, is required. Occasionally required to reach with hands and arms, climb short distances, balance and stoop, and kneel and crouch.

• Occasional travel to support conference and events may be needed.

• Overnight stay may be required at the expense of GSI.

EEO STATEMENT:

We also support environmental justice, green practices, and carbon footprint reduction. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.