Proposal and Procurement Specialist

Proposal & Procurement Specialist

Summary

AutoPower Corporation is seeking someone who can confidently manage its purchasing and contracts processes. This is an ideal opportunity for a highly organized individual with an exceptionally keen eye for detail and a proactive mindset who is looking for a long-term fit.

Responsibilities

· Manage the full proposal and contract lifecycle—from initial RFI/RFQ/RFP and contract draft, amendment and execution to installation, maintenance and renewal

· Coordinate with internal departments to ensure contractual obligations are met; conduct regular audits for accuracy and completeness

· Evaluate current and implement improved procedures for proposal and contract intake, processing and tracking

· Identify and address contractual risks early in the procurement and sales processes to protect organizational interests; align contract terms and monitor compliance with internal policies, risk tolerance and client requirements

· Prepare related reports and correspondence for various stakeholders, provide regular updates to management and sales team on proposal/contract status and key metrics

· Maintain organizational documentation, including licenses and related invoices

· Provide detailed templates to accounting for customer invoice execution

· Manage the evaluation, negotiation, selection and oversight of vendor relationships and contracts, including recurring reviews/audits

· Conduct sourcing to secure goods and services directly through the supplier with quote/bid process or through cooperative contract, providing the best value

· Develop and manage reporting of sales revenue, profit and cost savings

· Collaborate with sales and technical teams to establish well-defined requirements, scope and criteria for procurement effectiveness

· Track and manage renewals to prevent service disruptions and ensure continuity

· Evaluate and implement sourcing & process improvements; keep up-to-date on new products

Qualifications

· Bachelor’s degree (preferably in supply chain/logistics, legal or business sectors) plus 3 years of hands-on experience managing a variety of contracts and purchasing requirements (preferably technology-related) OR equivalent experience

· Proficient in Microsoft Office Suite (particularly Word, Excel and Outlook) and Adobe Acrobat

· Impeccable documentation skills, attention to detail and accuracy, with demonstrated ability to draft and redline quote/proposal/contract language

· Exceptional organizational skills with the ability to juggle competing priorities in a deadline-driven environment

· Excellent written and verbal communication skills

· Strong initiative, reliability and customer service standards

· Demonstrated negotiation skills

· Experience with Zoho (or similar CRM platform) a significant plus

· Working knowledge of and experience in an ERP environment

· Knowledge of and/or exposure to heavy-duty aftermarket industry

· Some technical aptitude, particularly with general software and hardware solutions

Other duties may be assigned. Position reports to Director of Administration.

Job Type: Full-time

Pay: $47,915.56 - $52,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person