Proposal Engineer - Oil & Gas Industry (experience in skids/pressure vessels/heat exchangers)

Roles & Responsibilities

• Manage multiple proposals simultaneously under tight deadlines.
• Review inquiry documents (RFQ, ITB, Tender packages) thoroughly and become fully familiar with scope, specifications, contractual terms, and submission requirements.
• Interpret contractual and commercial requirements, highlighting risks, deviations, and exclusions.
• Develop preliminary designs using PVelite for thickness verification and prepare the MTOs when required to support estimation.
• Flange De-rating shall be checked in accordance with ASME Section VIII, Division 1 / 2, Clause UG-44(b)
• Prepare detailed cost estimates including materials, fabrication, testing, painting, packing, and delivery etc.
• Obtain and evaluate vendor/supplier quotations for bought-out items and subcontracted works.
• Interface with engineering, procurement, planning, Quality and production departments to collect input for accurate estimation and scheduling.
• Identify deviations from client specifications and prepare technical clarifications / exceptions.
• Prepare proposal documents including technical write-ups, compliance statements, project execution methodologies and commercial offers.
• Coordinate with E&I departments for skid packages to gather accurate costing and man-hour estimates.
• Maintain close coordination with Engineering, procurement, and project management teams during proposal preparation for any technical clarification.
• Document all key communications with clients and suppliers.
• Coordinate and get the Compliance with Suppliers for client specification before bid submission.
• Review and approve costing and offers with the Technical & Proposal Manager and respective key stakeholders.
• Support in negotiation meetings with clients addressing technical and commercial queries whenever required.
• Track proposal status with clients and provide timely feedback to management.
• Conduct weekly follow-ups for jobs in hand and monthly follow-ups for tender RFQs by mail and get the feedback.
• Update and maintain cost databases, historical records, and standard proposal templates.
• Capture lessons learned from executed projects and feed them into future proposals for accuracy.
• Guide junior engineers and coordinators in proposal preparation, estimation tools, and procedures.
• Develop and maintain good working relationships with sub-contractors, vendors and other individuals, including clarifications, communications and negotiations
• Preparation of budget sheet based on final approved costing after PO award within 7 working days.
• Monitor the cost spend vs Estimation for raw materials during course of project execution.

Detailed Deliverables / Activities

1. Preparation and review of proposal technical documents including:

• Equipment specifications / datasheets in line with inquiry.
• Preliminary design calculations on the thickness and flange de rating using PVelite.
• Compliance statements against client specifications.
• Technical clarifications and deviations list.
• Identification of Long lead time and preliminary delivery plan respectively.

2. Preparation and review of commercial documents:

• Cost estimates for pressure vessels, heat exchangers, reactors, storage tanks, skid packages, etc.
• Material Take-offs (MTOs), BOQs, and cost summaries.
• Vendor / subcontractor cost evaluations and bid tabulations.
• Proposal pricing sheet and cost breakdown structure.
• Review of Final technical and commercial proposals with Technical & Proposal Manager before submission.

3. Support to Sales / Business Development team in:

• Pre-bid meetings and clarification sessions with clients
• Negotiations of scope, schedule, and commercial terms.
• Providing technical presentations when required.

4. Post-proposal activities:

Handover of successful bids to the Project Execution team.

• Submission of Budget sheet for management
• Participation in contract finalization meetings.
• Compilation of lessons learned for future proposals.

Essential Skills & Competencies

• Knowledge of pressure vessels, columns, heat exchangers, reactors, tanks, Pipe Module and skid packages.
• Familiarity with ASME, TEMA, API, and international design codes.
• Strong analytical and estimation skills.
• Sound understanding of fabrication processes, materials, and man-hour norms.
• Ability to interpret technical specifications and contractual requirements.
• Cross-functional coordination and teamwork.
• Attention to detail with accuracy in cost and document preparation.
• Proactive, adaptable, and able to handle fast-paced proposal cycles.

Job Type: Full-time

Pay: Up to AED8,000.00 per month

Work Location: In person