Proposal Manager

Overview

Applied Ecology, Inc., (AEI), a small environmental consulting business with a rapidly expanding footprint, is seeking a highly motivated and skilled Proposal Manager to join our growing team. AEI has three offices located in Florida and is a regional leader in geospatial, water resources, ecological and natural resources, and environmental remediation and contamination assessment services. This position is a full-time position that supports the Business Development Team that seeks out and responds to numerous requests for qualifications, services, and project proposals. The Proposal Manager will work with the BD team and proposal coordinator to pro-actively seek, track, and coordinate responses to new and expected opportunities that align with AEI’s core services. The Proposal Manager will be responsible for managing all aspects of AEI’s proposal response protocol and systems, including tracking mechanisms, project and resume selection, project and resume updates, proposal information tracking from announcement to final selection, proposal review tracking including assigned roles and deadlines, and proposal quality assurance.

Job Description:

The ideal candidate is highly organized, experienced at completing federal and non-federal environmental and engineering request for proposals, and skilled at editing and designing technical documents. The candidate should be knowledgeable of environmental topics, highly motivated to grow in their career, and capable of written communication. The candidate should be a problem solver that takes pride in their work and is able to work independently but knows when and how to communicate with the team.

Interested applicants, please submit a cover letter and resume addressed to

Position Description, Responsibilities & Duties:

• Leads Business Development activities and protocols, developing and standardizing tools and methods for seamless federal, state, and local proposal delivery.
• Supervises and leads proposal creation, requiring team communications, strategic content development, technical writing, reviewing and editing, design, and formatting.
• Reviews RFP documents; creates a proposal matrix; develops proposal schedule; creates outline, organization chart and other diagrams as needed; participates in meetings; and facilitates communication among the proposal team.
• Plans and implements long-term federal contract teams to pursue large, multi-faceted federal contracts.
• Searches for federal opportunities using an extensive network of personal and web-based communications.
• Works efficiently and with integrity to ensures continuity and compliance with corporate and client standards.
• Supervises and quality assures the implementation of AEI‘s proposal tracking methods.
• Creatively prepares document layouts in a visually appealing manner, with accurate content, grammar, punctuation, and spelling.
• Proofreads and edits technical documents for format, grammar, style, punctuation, and spelling
• Coordinates final proposal production, reproduction, binding, and shipping/submittal of document(s)
• Coordinates the flow of documents and review of all proposal inputs and outputs involving multi-disciplined, multi-office, and multi-firm project teams
• Performs internal personnel and project experience research in support of proposal efforts
• Updates staff resumes and project descriptions to reflect the RFQ needs.
• Maintains and updates a master file system to track grant and contract opportunities.
• Actively searches local, state, and federal procurement systems and grant listings for opportunities
• Tracks all activities in AEI tracking systems.

Qualifications:

• BA/BFA in Communications, Technical Writing, Marketing, or Administration.
• Minimum of 5 years of proposal preparation experience, ideally working at an environmental or A/E consulting firm.
• Public sector experience (local, state, and federal government) is preferred.
• Preference to those with direct experience in preparing SF330 qualifications packages.
• Superior written and oral communication skills
• Ability to process information quickly and accurately, with organizational skills and heightened attention to detail.
• Flexible and open to balancing priorities and managing multiple tasks simultaneously within compressed timeframes.
• Sensitivity to deadlines with a willingness to work necessary hours to meet them.
• Expertise working with Adobe Photoshop, InDesign or Canva.
• Expertise using Microsoft Word styles, templates, tables, and pagination.
• Expertise using Adobe Acrobat.
• Expertise using MS PowerPoint.
• Expertise using MS Excel.
• Knowledge in water resources, engineering, hydrology, ecology, biology, or other environmental sciences.
• Preference to those with knowledge of environmental issues in the southeastern US.

Applied Ecology, Inc. is an Equal Opportunity Employer. Our firm is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, gender, sexual orientation, gender identity or expression, genetic information, status as a protected veteran, and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person