Proposal Specialist

The Role

The Proposal Specialist assists Versaterm's Proposal Manager in ensuring that the Sales teams are set up for success by following effective proposal processes and projects. This role supports Versaterm's Proposal Manager in establishing and maintaining the systems and procedures necessary for efficient proposal development and management used by all team members. The Proposal Specialist will also collaborate with cross-functional teams to ensure that proposals meet high-quality standards and meet deadlines as required.

What You'll Do

• Review bid sites for opportunities related to all product sleeves. Maintain keywords and update as necessary.
• Keep proposal documentation updated to reflect the current status of bids: those that have been vetted, those that have not responded, and those that are responding.
• Assist in the maintenance of library content for Versaterm's proposal software.
• Assist the Proposal Manager with one or multiple proposals simultaneously.
• Ensure accurate and detailed review of proposal documents, focusing on the specified requirements.
• Review submitted proposal responses and ensure response deadlines set by the proposal manager are met.
• Review the CRM leads and opportunities to ensure that all information related to proposal responses is documented.
• Assist cross-functional teams as needed in relation to proposals.

What You'll Bring

• A Bachelor's degree in Marketing, Communications, Criminal Justice, or a related field.
• 1 to 3 years of relevant experience in responding to Requests for Proposals (RFPs) and in bid-related roles.
• Excellent written and oral English language skills.
• Attention to detail in document wording is essential, as is the ability to meet strict deadlines.
• Strategic thinker with a data-driven mindset and a bias for action.
• Collaborative team player with experience influencing cross-functional stakeholders.
• Deep understanding of Microsoft Office Suite, SharePoint documentation, and Adobe PDF.
• Experience with navigating RFP bid portal websites.
• Experience with BidPrime and Responsive (formerly known as RFPIO) would be considered an asset.

Due to the nature of our work with public safety agencies, this position requires compliance with the FBI's Criminal Justice Information Services (CJIS) Security Policy. Candidates must successfully pass a comprehensive, fingerprint-based background check. Please note that specific customer contracts may impose additional security verification requirements. Obtaining and maintaining all required security clearances is a condition of employment. For more information on CJIS security requirements, please visit the FBI's CJIS Security Policy Resource Center.