Proposals & Contracts Specialist Dubai AE Professionals

Responsibilities

• Under the direction of the Proposals & Contracts Lead, manage the proposal and quotation response process to develop and deliver a complete, compliant and competitive customer response.
• Establish positive working relationships with assigned Sales Managers, Business Line Managers, Project Managers and Technical Solutions Specialists.
• Review RFQ Workbook and process according to standardized work instructions.
• Assign project and/or quote identification numbers.
• Prepare cost and price calculations.
• Provide timely updates to line and service data elements in the designated software portals.
• Schedule pre-bid and award meetings, ensuring all mandatory attendees are available.
• Moderate and scribe notes during meetings; prepare and distribute meeting notes to all meeting invitees.
• Coordinate commercial and technical responses; standardize draft responses according to company proposal guidelines.
• Proof and edit quotations and proposals to ensure accuracy and completeness of response.
• Deliver draft responses to Sales Manager for review and approval, making changes as identified after review.
• Seek assistance from Proposals & Contracts Lead to resolve concerns or challenges with proposal delivery.
• Deliver final proposal or quotation to Sales Manager for submission to customer.

Qualifications

• Bachelor's Degree (preferred fields: Business Administration, Mechanical Engineering, Electronic Engineering, Marketing).
• Excellent verbal and written English skills.
• Highly proficient in Microsoft Office suite and digital document environments.
• Strong keyboard skills with low error rate.
• Experience in a professional office environment.
• Highly proficient in proofreading and editing.
• Ambitious and motivated to work on high technology and commercial conditions.
• Pro active, able to provide fast responses to client requests, liaison with stakeholders internally and externally, ensuring timely inputs and outputs.
• High level of personal organization, ensuring all deadlines are met and professional, timely responses are provided to customers.

Location

Dubai, Jebel Ali Free Zone