Prosecution Assistant

The City of Pasadena is currently seeking a diligent, focused and self-motivated Prosecution Assistant to prepare and deliver legal documents in support of the Prosecution Division of the City Attorney/City Prosecutor's Office.

The ideal candidate will not be bothered by the routine work associated with creating and updating case files. They will have no problem performing administrative support duties in support of various types of criminal actions prosecuted by the City Attorney/City Prosecutor's Office. An example of these duties includes data entry, ordering discovery, processing subpoenas and supporting special programs.

Essential Functions

The major responsibilities of this position are listed.

• Enters data and prepares criminal complaints for filing; opens, updates and closes case files in case management system; enters data into legal database to generate complaints, subpoenas and other standard legal documents.
• Composes letters from notes and specific instructions; proofreads and corrects documents to ensure accuracy of records and entry of information.
• Interacts with the public at a public counter and by telephone to resolve problems and answer questions; collects restitution payments in person and by mail; processes and remits restitution to victims.
• Responds to requests for information from other City departments, court officials and the public relating to legal processes; interacts with and schedules meetings with Court personnel, City staff, other attorneys and witnesses; schedules and maintains calendars for assigned attorneys, including court appearances, appointments, assignment deadlines and vacations.
• Gathers documentary evidence and obtains all relevant information such as medical records, police reports, criminal histories, interview tapes, 911 tapes/digital files, photographs and other evidentiary materials; may conduct research and maintain databases to verify property ownership and coordinate office hearings and inspections.
• Performs related duties as assigned.

Qualification Guidelines

COMPETENCIES
The following list represents the core competencies needed for success in this position.

• 
  Adaptability-Responding positively to change and modifying behavior as the situation requires
• Attention to Detail-Focusing on the details of work content, work steps, and final work products
• Self-Management-Showing personal organization, self-discipline, and dependability.
• Customer Focus-Attending to the needs and expectation of customers
• Relationship Building-Establishing rapport and maintaining mutually productive relationships
• Teamwork-Collaborating with others to achieve shared goals

• Graduation from high school or GED equivalent.
• At least five years of progressively responsible experience performing administrative support or file management duties in a legal office.
• Coursework in law or a related field from an accredited college is preferred.

Special Requirements

Must possess a valid California Class C driver's license and comply with the City's Motor Vehicle Safety Policy during the course of employment.

Must type 45 net words per minute with 95% accuracy.

• Please note that qualified applicants will be invited to take an online typing test administered by the City. Applicants that do not receive a passing score on the online typing test will not be considered for further consideration.
• Please do not attach a typing certificate to your application.
• Current City of Pasadena employees who hold a position that requires the same or more words per minute are not required to take the online typing test. Employees are responsible for verifying the typing requirement for their current classification.