Provincial Admin, HR and Log Officer

Qualification:

• Bachelor’s degree in Business Administration, HR, Supply Chain, or related field (Master’s preferred).

Relevant Experience:

• 3–5 years of relevant experience in administration, HR, logistics, or operations—preferably with NGOs or development projects.
• Strong understanding of procurement rules, HR practices, and fleet/asset management.

Job Description:

• Manage day-to-day provincial office administration, including office maintenance, supplies, utilities, and facility management.
• Ensure proper documentation, filing systems, and record management.
• Oversee security arrangements, visitor management, and office housekeeping.
• Support organization of meetings, workshops, trainings, and official events.
• Ensure all admin operations comply with organizational SOPs and guidelines.

• Support HR processes at the provincial level, including job announcements, shortlisting coordination, interview scheduling, and documentation.
• Facilitate onboarding and orientation of new staff.
• Maintain staff attendance, leave records, and personnel files.
• Coordinate staff contract renewals, extensions, and performance evaluations.
• Assist in handling staff grievances, disciplinary cases, and HR communication.
• Ensure HR compliance with labor laws and organizational HR policies.

• Execute procurement processes at provincial level in line with procurement policies and thresholds.
• Manage vendor relations, quotations, purchase requests, bids, and procurement documentation.
• Ensure timely delivery of goods and services required for operations and program activities.
• Oversee warehouse management, stock control, and dispatch documentation.
• Maintain updated inventory of assets, equipment, and supplies.

• Manage vehicle scheduling, fuel consumption, maintenance, and driver supervision.
• Ensure proper vehicle documentation, logbooks, and safety protocols.
• Coordinate transportation arrangements for staff, field missions, and program activities.

• Work closely with provincial program teams to support operational needs.
• Coordinate with central Admin, HR, and Logistics departments to ensure alignment.
• Ensure compliance with organizational policies, donor requirements, and audit standards.
• Prepare and submit periodic reports (admin, HR, procurement, fleet, assets).

• Support petty cash management and timely submission of supporting documents.
• Assist in budgeting support for admin, HR, and logistics expenditures.
• Verify vendor invoices before submitting to finance for payments.

Note: “Indus Hospital & Health Network is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls.”

Applications will be accepted and reviewed on a rolling basis until the position is filled