Public Relations Officer

JOB DESCRIPTION

Department: Logistics

Job Title: PRO / Logistics Officer

Location: Hamriyah Free Zone Authority (HFZA)

Responsibilities

•Liaise with Hamriyah Free Zone Authority, UAE Immigration, Ministry of Labour, Customs, Municipality, Chamber of Commerce, MOFA, and other relevant government authorities to ensure smooth processing of all company-related matters.

•Administer and coordinate company licenses, permits, renewals, visas, Emirates IDs, labor cards, and official approvals in compliance with HFZA and UAE regulations.

•Prepare, review, submit, and follow up on official applications, forms, letters, and documentation required by government and Free Zone authorities.

•Arrange and coordinate customs inspections, inbound and outbound shipment documentation, and related approvals to support company operations.

•Handle customs documentation filing (inward and outward) and maintain accurate records in line with Free Zone and Customs requirements.

•Apply for Certificate of Origin (COO) and verify invoices through MOFA and other concerned authorities.

•Coordinate local transportation arrangements and support logistics activities as required by operations.

•Reconcile, verify, and submit transportation and equipment rental invoices.

•Maintain and update customs stock reports and logistics-related records.

•Attend and respond to Free Zone, labor, and authority inspections, ensuring full compliance at all times.

•Handle employee-related documentation, including contracts, onboarding forms, renewals, and official correspondence.

•Maintain accurate filing systems and records for all company, employee, and logistics documentation.

•Translate, draft, and review official correspondence, reports, and communications in Arabic and English (Hindi preferred).

•Coordinate with internal departments, HR, Administration, and operations teams to ensure timely completion of PRO, documentation, and logistics-related tasks.

•Represent the company professionally in all official dealings, meetings, and communications with authorities and service providers.

•Handle multiple assignments efficiently with strong attention to detail, deadlines, and confidentiality.

•Adhere strictly to the company’s HSE Policy and Free Zone safety regulations.

•Ensure 100% PPE compliance when entering shop-floor or operational areas.

•Report any health, safety, or environmental issues to supervisors or the Safety Officer.

•Demonstrate knowledge of emergency procedures, assembly points, and use of emergency equipment such as fire alarm call points and fire extinguishers.

•Take reasonable care for personal health and safety and that of others affected by work activities.

•Coordinate with production supervisors or Safety Officer to address HSE-related issues.

Qualification:

Bachelor’s Degree or Diploma preferred.

Minimum 2 years PRO experience in a UAE Free Zone, preferably Hamriyah Free Zone, with exposure to customs and logistics documentation.

Skills:

Communication & negotiation, documentation control, coordination, attention to detail.

Language Requirements:

English and Hindi (Mandatory)

Job Type: Full-time

Pay: AED3,000.00 - AED4,500.00 per month

Ability to commute/relocate:

• Sharjah: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• HFZA or Free Zone: 1 year (Required)

Work Location: In person

Application Deadline: 24/05/2025