Public Relations Officer (PRO) and Admin - Omanization

Reports to: HR Manager / General Manager

Job Purpose

To ensure smooth processing of all government-related documentation (visas, labor permits, licenses, etc.) and provide administrative support to the company. The PRO & Admin is responsible for maintaining compliance with Omani labor and immigration laws while supporting internal administrative operations.

Key Responsibilities

Public Relations Officer (PRO) Duties:

• Liaise with government authorities such as the Ministry of Manpower, Royal Oman Police (ROP), and the Directorate General of Passports & Residence.
• Process new employee visas, labor cards, residence permits, and renewals in a timely manner.
• Handle visa cancellations, medical tests, and ID card procedures.
• Ensure company compliance with labor and immigration laws in Oman.
• Maintain accurate records of employee documents (passports, visas, permits, etc.).
• Facilitate smooth onboarding for expatriate employees, including document attestation, translation, and submission.
• Assist in the renewal of trade licenses, CR (Commercial Registration), Chamber of Commerce registration, and Municipality approvals.
• Monitor and ensure all legal documents are up-to-date.
• Administrative Duties:
• Manage office supplies, stationery, and admin procurement.
• Organize and maintain company filing system – both physical and digital.
• Support HR functions like onboarding, offboarding, leave management, and documentation.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare letters, reports, and official documents when required.
• Coordinate with external service providers (cleaning, maintenance, etc.).
• Assist in company events, audits, and ISO documentation if applicable.

Requirements

• Nationality: Omani with valid working visa / NOC.
• Valid Omani driver's license
• Education: Diploma or Bachelor's degree in Business Administration or relevant field.
• Experience: Minimum 3 years in a PRO/Admin role in Oman.
• Strong understanding of Omani labor law, immigration procedures, and governmental portals (ROP, Ministry of Labour, etc.).
• Fluent in Arabic and English (spoken and written).
• Proficient in MS Office (Word, Excel, Outlook).
• Strong communication, negotiation, and interpersonal skills.
• Must hold a valid Omani driving license (preferred or required).
• Working Conditions
• Office-based with frequent visits to government departments.
• May require occasional overtime or off-day duties for urgent matters

Job Type: Full-time