Purchase Admin

Job Description

We are seeking a detail-oriented and organized Purchase Admin to manage and oversee the procurement of goods and services. The role involves processing purchase orders, tracking deliveries, coordinating with suppliers, maintaining inventory records, processing invoices, and ensuring all purchases are completed efficiently and within budget. The candidate will work closely with internal departments to understand material requirements and ensure smooth procurement operations.

2. Age Range

30 – 35 Years

3. Key Result Areas (KRA)

• Timely processing of purchase orders
• Supplier coordination and relationship management
• Accurate inventory and procurement records
• Cost control and budget adherence
• On-time delivery tracking
• Proper documentation and compliance

4. Key Performance Indicators (KPI)

• On-time purchase order processing
• Accuracy of procurement documentation
• Supplier delivery performance
• Reduction in procurement delays
• Budget compliance
• Inventory availability efficiency

5. Qualification

Bachelor’s Degree is preferred

6. Stream

• Commerce
• Business Administration
• Supply Chain Management
• Logistics
• Finance

7. Specialization

• Procurement
• Supply Chain Management
• Purchasing Operations
• Inventory Management
• Business Operations

8. Duties and Responsibilities

• Process and issue purchase orders based on approved requisitions
• Coordinate with suppliers for quotations, pricing, and delivery schedules
• Track deliveries and ensure timely receipt of materials
• Maintain accurate purchase, supplier, and inventory records
• Process supplier invoices and coordinate with accounts for payments
• Monitor stock levels and support inventory planning
• Coordinate with internal departments to determine purchasing needs
• Ensure all procurement activities comply with company policies
• Maintain organized documentation for audit and reporting purposes
• Support management with procurement reports and cost analysis

9. Skills and Competencies

• Basic knowledge of procurement and supply chain processes
• Good negotiation and vendor coordination skills
• Strong documentation and record-keeping ability
• Proficiency in MS Excel and ERP systems
• Time management and organizational skills
• Attention to detail and accuracy
• Good communication and coordination skills

10. Work Experience

2 – 3 Years of total experience

11. Relevant Experience

Minimum 2–3 Years in:

• Purchase / Procurement
• Inventory Management
• Supplier Coordination

12. Language Skills

• English – Mandatory
• Hindi / Arabic – Preferred

13. Gender

Open to Any Gender

14. Primary Nature of Job (Combined Role)

This role primarily involves procurement and administrative responsibilities, including:

• Managing and processing purchase orders
• Tracking supplier deliveries
• Managing supplier relationships
• Processing purchase invoices
• Maintaining purchase and inventory records
• Coordinating with internal departments for material requirements
• Ensuring purchases are efficient, cost-effective, and within budget

Job Types: Full-time, Permanent