Purchase and vendor management ( Cafe)

About Us – Chai Ho Jaye

Chai Ho Jaye is a Bhopal-based café chain that has been serving customers since 2017, offering a pocket-friendly yet quality-driven café experience across multiple locations in Bhopal.

Our vision goes beyond serving food and beverages. We aim to create a comfortable, positive, and welcoming space where people can relax, connect, and enjoy their time—whether it’s a casual meet-up with friends, a short break during the day, or a peaceful moment to unwind.

Chai Ho Jaye offers a wide range of quick-service food and beverages, prepared with a strong focus on quality, consistency, and hygiene, ensuring a reliable and satisfying experience with every visit.

With affordable pricing, consistent standards, and a warm ambience, Chai Ho Jaye has grown into a trusted and well-loved local café brand in Bhopal. We believe in delivering value, transparency, and customer satisfaction, making every visit comfortable, enjoyable, and worth returning for.

Role Objective

The Purchase & Vendor Management Intern will be responsible for monitoring purchasing activities, tracking price trends, coordinating with vendors, collecting quotations, and supporting rate negotiations, with the objective of ensuring cost efficiency, price transparency, and uninterrupted supply across café operations.

Key Responsibilities

Purchase Tracking & Trend Monitoring

• Track what items were purchased, when they were purchased, and at what price
• Maintain purchase records for raw materials, consumables, and supplies
• Identify price increases, decreases, and seasonal fluctuations
• Compare current purchase prices with historical data

Rate Analysis & Cost Comparison

• Maintain vendor-wise and item-wise rate sheets
• Analyze price variations over time
• Highlight cost escalation or abnormal price changes to management
• Support decision-making with price comparison summaries

Vendor Coordination & Meetings

• Coordinate with existing vendors for:
• Price updates
• Availability confirmations
• Delivery schedules
• Assist in vendor meetings, discussions, and alignment calls
• Maintain vendor contact details and communication records

Quotation Collection & Evaluation

• Collect rate quotations from multiple vendors
• Prepare quotation comparison sheets
• Assist management in evaluating vendors based on:
• Price
• Quality
• Consistency
• Reliability

Negotiation Support

• Support senior team members in rate negotiation discussions
• Track negotiated rates and update approved price lists
• Ensure revised rates are properly documented and communicated

Reporting & Documentation

• Prepare:
• Weekly Purchase & Rate Trend Reports
• Vendor Comparison Reports
• Cost Optimization Suggestions
• Share reports with Operations / Finance / Management teams

Skills & Tools Required

• Basic to intermediate MS Excel / Google Sheets
• Comfort with numbers, pricing, and comparison tables
• Good communication and coordination skills
• Basic understanding of purchasing and supply chain concepts
• Smartphone & computer proficiency

(Prior exposure to procurement, vendor handling, or purchase documentation is a plus)

Candidate Profile

• Graduate / Pursuing Graduation (Commerce, Business, Supply Chain, Hospitality, or any discipline)
• Fresher / Intern
• Detail-oriented and analytical mindset
• Confident in vendor interaction and follow-ups
• Willing to handle both field-level vendor coordination and desk-based analysis

Learning & Growth Opportunities

This internship offers hands-on exposure to:

• Café & restaurant purchasing systems
• Vendor negotiation and cost control
• Supply chain coordination
• Purchase analytics and rate benchmarking

Future growth roles (performance-based):

• Purchase Executive

Job Type: Full-time

Pay: ₹5,000.00 - ₹10,000.00 per month

Benefits:

• Food provided

Work Location: In person