Purchase Assistant

Job Summary:

The Purchase Assistant will review and code State and Research Foundation purchase requisitions (up to $50K) for required information; contact end users for additional information or clarifications; contact vendors for quote, order placement, shipping, etc. Input coded requisitions on SUNY FMS workflow for data entry. Place orders on-line or by telephone. Set up blanket purchase orders. Set up new vendors in SFS. Advise end users on procurement process. Assist with coordination of office desk top delivery program. Troubleshoot problems with end users, vendors, Accounts Payable, and Receiving. Code requisitions for petty cash. Reconcile credit card purchases monthly. Assist with data entry or processing of purchase orders when needed. Expedite orders; make arrangements for returns and complete paperwork. Additional duties as directed. Assure compliance with New York State and SUNY procurements rules and regulations. Assure compliance with Research Foundation procurement rules and regulations.

Minimum Qualifications:

Associate's Degree and a minimum of two (2) years relevant experience (preferably with NYS Purchasing system) or equivalent combination of education and experience. Excellent communication, analytical and customer service skills required.

Preferred Qualifications:

Work Days:

Monday-Friday 8:00am-4:30pm

Message to Applicants:

Recruitment Office: Human Resources