Purchase Coordinator

Key Responsibilities:

• Receive and process material requisitions as approved by the head of the department.
• Source and evaluate vendors and suppliers for firefighting, fire protection, fire alarm, and other related materials.
• Prepare and issue purchase orders (POs) while ensuring accuracy in specifications, quantities, and delivery terms.
• Obtain and compare quotations, negotiate pricing and terms, and ensure cost efficiency without compromising quality.
• Coordinate with suppliers for on-time delivery, dispatch tracking, and follow-up on any delays or shortages.
• Ensure all materials and equipment meet regulatory standards, including UAE Civil Defense, NFPA, or other applicable regulations.
• Work closely with other departments to ensure seamless material flow and inventory control.
• Maintain accurate and updated records of POs, supplier contracts, delivery schedules, and pricing history.
• Support the vendor registration and evaluation process, including maintaining approved vendor lists.
• Assist with resolving discrepancies in deliveries, quality issues, or payment concerns.
• Ensure compliance with company procurement policies, contractual obligations, and industry standards.