Purchase Executive

Key Responsibilities:

• Procurement Planning:
• Identify and evaluate suppliers based on price, quality, and service.
• Ensure timely availability of materials as per department requirements.
• Maintain optimum inventory levels to avoid stockouts or overstocking.
• Purchase Order Management:
• Prepare and issue purchase orders as per approved indents and budgets.
• Follow up with vendors for order confirmation, dispatch, and delivery.
• Vendor Coordination:
• Develop and maintain strong vendor relationships.
• Negotiate rates, payment terms, and delivery schedules.
• Ensure compliance with organization policies and vendor registration formalities.
• Price Comparison & Analysis:
• Obtain quotations and prepare comparative statements.
• Recommend the most cost-effective and reliable suppliers.
• Documentation & Record Keeping:
• Maintain purchase records, GRNs, invoices, and other procurement-related documents.
• Ensure all transactions comply with audit and statutory requirements.
• Quality Assurance:
• Coordinate with stores and user departments to ensure materials meet required specifications and quality standards.
• Handle discrepancies or rejections with vendors.
• Budget & Cost Control:
• Support in achieving cost-saving initiatives.
• Ensure procurement within approved budgets.
• Coordination with Accounts:
• Verify vendor bills and support timely payment processing.
• Resolve billing or delivery disputes promptly.
• MIS & Reporting:
• Prepare purchase reports, vendor performance reviews, and cost analysis.
• Update management on market trends and new suppliers.
• Compliance & Ethics:
• Adhere to procurement policies and maintain transparency in all dealings.
• Maintain confidentiality of pricing and supplier information.

Job Types: Full-time, Part-time, Permanent, Fresher

Pay: ₹20,000.00 - ₹25,000.00 per month

Expected hours: 48 per week

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Ability to commute/relocate:

• Kangra, Himachal Pradesh: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Purchasing: 1 year (Preferred)

Location:

• Kangra, Himachal Pradesh (Preferred)

Work Location: In person