Purchase Executive

Leading Real Estate company requires Purchase Officer.

Location: Salt lake, sector-5, kolkata

Experience: minimum 2years in Real-Estate or Construction company

Job Responsibilities:

1. Procurement Support:

• Assist the Purchase Manager or Procurement Officer in sourcing and procuring construction materials, equipment, and services.
• Collect quotations and compare prices, quality, and delivery timelines.
• Prepare Purchase Orders (POs) based on approved material requisitions.
• Follow up with suppliers to ensure timely delivery of materials to site or warehouse.

2. Vendor Management:

• Identify and evaluate new suppliers based on price, quality, and reliability.
• Maintain and update the supplier database with contact details and product information.
• Negotiate with vendors to secure the best pricing and payment terms.
• Coordinate with vendors for material samples, testing, or certifications when required.

3. Coordination with Internal Teams:

• Coordinate with site engineers, storekeepers, and project managers to understand material requirements and specifications.
• Ensure all material requests are properly authorized before initiating purchases.
• Liaise with the Accounts Department for supplier payments and invoice processing.
• Work with the logistics team to track shipments and deliveries.

4. Documentation and Record Keeping:

• Prepare and maintain all purchase-related documentation (requisitions, quotations, POs, GRNs, invoices, etc.).
• Maintain both digital and physical records for audit and reference purposes.
• Update procurement status reports and communicate material delivery timelines to project teams.

5. Budget and Cost Control:

• Ensure material purchases are within the approved project budgets.
• Monitor price trends and recommend cost-saving alternatives.
• Adhere to company procurement policies and approval hierarchies.

6. Compliance and Quality Assurance:

• Ensure all purchases meet company quality and specification standards.
• Coordinate with quality control teams to verify and approve materials received at sites.
• Support compliance with ISO, safety, and environmental standards.

7. Reporting and Analysis:

• Prepare regular reports on purchase status, supplier performance, and delivery schedules.
• Maintain procurement trackers or ERP records for real-time updates.
• Highlight any procurement delays or material shortages to management.

8. Miscellaneous Responsibilities:

• Assist in developing purchase plans based on project schedules.
• Follow up with vendors for pending documents such as invoices, warranties, or test certificates.
• Support internal and external audits related to procurement.

Preferred Candidate Profile:

• 2–4 years of experience in procurement or purchasing within the real estate or construction industry.
• Strong negotiation, coordination, and vendor management skills.
• Knowledge of construction materials and technical specifications.
• Familiarity with ERP systems (SAP, Tally, Oracle, or similar).
• Proficiency in MS Excel and reporting tools.
• Understanding of procurement procedures and documentation.

Job Type: Permanent

Pay: ₹20,985.65 - ₹32,771.59 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person