Purchase Executive

1. Technical Knowledge of Materials

Chemicals

• Understanding of raw materials: solvents, surfactants, additives, dyes, fragrances, binders, emulsifiers.
• Ability to interpret MSDS, COA, TDS, and batch specifications.
• Knowledge of hazardous vs non-hazardous materials and safe storage practices.

Textiles

• Knowledge of textile types: cotton, polyester blends, microfiber fabrics, non-woven materials.
• Understanding GSM, weave count, yarn quality, shrinkage, dyeing/printing processes.
• Ability to evaluate textile swatches, samples, and specification sheets.

2. Supplier Sourcing & Vendor Development

• Identifies reliable suppliers for chemicals, textiles, and imported materials.
• Ability to assess vendor capability, reliability, production capacity, and delivery performance.
• Develops alternate suppliers to reduce risk.
• Maintains a structured supplier database with updated rates and performance history.

3. Negotiation & Cost Management

• Conducts price comparison, cost analysis, and rate finalization.
• Negotiates payment terms, delivery schedules, freight rates, and discounts.
• Understands cost structures for chemicals, fabrics, and imported items.
• Supports cost-saving initiatives through vendor competition and bulk sourcing.

4. Purchase Order (PO) & ERP System Management

• Creates and maintains POs in ERP/Tally/SAP systems accurately.
• Ensures correct item codes, quantities, tax structures, and delivery dates.
• Tracks open POs and ensures timely closure.
• Maintains procurement documentation for audit and compliance.

5. Quality Compliance & Material Inspection Coordination

• Coordinates with QC for pre-shipment samples, approvals, and batch verification.
• Ensures chemical materials match COA/TDS parameters.
• Ensures textile materials meet product specifications (GSM, color fastness, stitching or finishing standards).
• Manages rejected materials and replacement agreements with vendors.

6. Import Procurement Knowledge

• Understands import documentation: PI, Commercial Invoice, Packing List, BL/AWB, COO, MSDS/COA, HS Codes.
• Basic understanding of Incoterms (FOB, CIF, EXW), import duty, taxation, and customs processes.
• Coordinates with clearing agents for shipment clearance.
• Tracks international shipments and ensures timely arrival.

7. Logistics & Transportation Coordination

• Coordinates domestic transportation for chemicals and textile raw materials.
• Understands transporter selection, freight negotiation, and route planning.
• Ensures compliance with hazardous transportation rules (if applicable).
• Tracks shipments and ensures timely delivery to warehouse or production.

8. Inventory Awareness & Demand Planning

• Monitors stock levels, re-order points, and consumption patterns.
• Aligns procurement with store requirements and production forecasts.
• Avoids stock-outs and excess inventory.
• Understands lead times for chemicals, textiles, and imported materials.

9. Market & Industry Awareness

• Tracks price trends for chemicals, fabrics, and import goods.
• Studies market fluctuations, supplier performance, and seasonality impacts.
• Identifies new suppliers and emerging sourcing regions.

10. Communication & Coordination Skills

• Coordinates effectively with Production, QC, Stores, Finance, and Logistics teams.
• Maintains timely follow-up with suppliers, transporters, and import agents.
• Handles conflict resolution and delivery-related issues professionally.

11. Problem-Solving & Analytical Ability

• Addresses delays, shortages, quality deviations, and supply disruptions.
• Performs root-cause analysis for recurring vendor issues.
• Suggests improvements for procurement workflow and vendor performance.

12. Documentation & Compliance Discipline

• Ensures accurate documentation for audit, ISO, and compliance.
• Maintains vendor agreements, quality certificates, import papers, and PO records.
• Follows safety and regulatory requirements for chemical procurement and importation.

13. Time Management & Follow-Up Discipline

• Prioritizes urgent material requirements based on production needs.
• Maintains structured follow-ups with multiple suppliers and agents.
• Manages multiple categories (chemicals, textiles, import items) simultaneously.

14. Ethical Procurement & Professional Conduct

• Follows procurement ethics: fairness, transparency, and confidentiality.
• Avoids conflict of interest and maintains integrity in vendor dealings.
• Ensures decisions are based on quality, reliability, and cost-effectiveness.

Job Type: Full-time

Pay: ₹15,000.00 - ₹17,000.00 per month

Benefits:

• Paid sick time

Work Location: In person