Purchase Executive

. Documentation Management:

• Maintain accurate and up-to-date records of all purchase orders (PO), invoices, delivery receipts, and vendor agreements.
• Ensure all purchase documentation is filed systematically and is easily accessible for future reference and audits.
• Review purchase-related documents for accuracy, completeness, and compliance with company policies.

2. Purchase Order (PO) Raising:

• Review material requirements and initiate purchase orders in accordance with the company's procurement procedures.
• Ensure all relevant details such as item specifications, quantities, pricing, and delivery timelines are correctly entered in the purchase orders.
• Coordinate with various departments to gather the necessary information and approvals for PO creation.

3. PO Communication and Vendor Coordination:

• Send purchase orders to vendors promptly once approved.
• Ensure that all terms and conditions, delivery schedules, and pricing details are clearly communicated to the vendor.
• Address any queries or discrepancies raised by the vendors regarding purchase orders or specifications.

4. Vendor Follow-up for Expected Arrival of Materials:

• Regularly follow up with vendors to ensure timely delivery of ordered materials, based on the agreed timelines.
• Track and update the status of orders, and notify internal teams of any delays or issues with deliveries.
• Proactively engage with vendors to address potential supply chain disruptions and ensure minimal impact on production schedules.

5. Reporting and Analysis:

• Prepare reports on purchase orders, vendor deliveries, and any discrepancies or issues with materials received.
• Provide regular updates to the procurement manager and other relevant departments on the status of orders and vendor performance.

6. Compliance and Best Practices:

• Ensure that all purchase activities are carried out in compliance with company policies, legal requirements, and industry best practices.
• Contribute to the continuous improvement of procurement processes, identifying opportunities for cost savings, efficiency improvements, and risk mitigation.

7. Ad-hoc Tasks:

• Assist in other procurement-related tasks as needed, including coordinating special orders or urgent procurement requests.
• Support management in audits, vendor evaluations, and other process improvements.

Qualifications and Skills:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Proven experience in procurement, purchasing, or supply chain management, ideally in the manufacturing or industrial sector.
• Strong knowledge of procurement processes, purchase order management, and vendor coordination.
• Excellent communication and negotiation skills, with the ability to manage vendor relationships effectively.
• Strong attention to detail and organizational skills, with the ability to manage multiple tasks simultaneously.
• Proficiency in MS Office Suite (Excel, Word, etc.) and any procurement management software.
• Ability to work in a fast-paced environment and meet deadlines.
• Knowledge of industry regulations and best practices in procurement is a plus.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Provident Fund

Work Location: In person