Purchase Executive - Drug Purchase

Job Description – Warehouse Executive (Purchase / Billing / Packing) – Pharma

Job Title: Purchase/WH Executive (Purchase / Billing / Packing)

Department: Supply Chain / Warehouse Operations

Location: Chennai

Reporting To: Warehouse Manager / SCM Manager

Role Summary

The Warehouse Executive will be responsible for managing procurement, performing billing operations, and handling packing & dispatch activities in compliance with pharmaceutical Good Distribution Practices (GDP). The role requires coordination across purchase, accounts, warehouse, and logistics teams to ensure smooth daily operations.

Key Responsibilities

1. Purchase (Procurement)

• Raise and process Purchase Orders (POs) for pharmaceutical products, consumables, and packing materials.
• Coordinate with suppliers for rates, availability, deliveries, and resolve shortages.
• Emergency/Local Purchase and deliver Immediate to Branches.
• Monitor stock (fast/slow-moving), maintain minimum levels, and avoid expiries/overstocking.
• Maintain supplier records and track OTIF (On-Time In-Full) deliveries.

2. Billing

• Prepare customer invoices, e-invoices, credit notes, and e-way bills.
• Ensure billing accuracy for batch number, expiry date, MRP, GST slab, HSN code, and customer scheme rates.
• Coordinate with dispatch team to clear billed orders on time.
• Resolve customer issues related to invoices, returns, expiry claims, and short supply.

3. Packing & Dispatch

• Pick and pack orders following FEFO, batch/expiry rules, and GDP guidelines.
• Ensure accurate quantity, batch, and product selection before packing.
• Prepare cartons, affix correct shipping labels and ensure safe, neat packing.
• Pack cold-chain items as per SOP (gel packs, insulated boxes).
• Coordinate with billing and logistics to hand over packed orders for dispatch.
• Maintain cleanliness, safety, and compliance in the packing area.

Documentation & Compliance

• Maintain logs for purchase, invoices, packing slips, and dispatch registers.
• Follow all SOPs, GDP, GSP, and audit requirements (internal/external).
• Support periodic stock audits and verification.

Qualifications & Skills

Education

• Minimum D.Pharm / B.Com / B.Sc / B.Pharm (Preference for Pharma/Procurement background).

Experience

• 1–4 years in a pharma warehouse, distribution centre, or retail/wholesale pharmacy.
• Experience in purchase + billing + packing preferred.

Technical Skills

• Knowledge of batch management, FEFO, GST, HSN, e-way bill portal.
• Hands-on experience with ERP/Inventory Software (Marg, Tally, SAP, Oracle, etc.).
• Basic MS Excel & email communication.

Soft Skills

• Attention to detail
• Time management
• Multi-tasking ability
• Coordination & communication
• Ability to work under pressure

Key Performance Indicators (KPIs)

• Purchase accuracy & supplier OTIF rate
• Billing accuracy (zero invoice errors)
• Packing accuracy & on-time dispatch
• Stock availability & minimum expiry losses

Job Type: Full-time

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person