Purchase Executive for Construction industry

Job Title: Purchase Executive

Department: Purchase / Procurement

Reports: Purchase Manager / Head – Procurement

Location: Madhavaram , Chennai-600051

Job Purpose

The Purchase Executive is responsible for procurement of construction materials, equipment, and services ensuring right quality, right price, timely delivery, and compliance with company policies and project requirements.

Key Responsibilities:

1. Procurement & Purchasing

• Execute purchase of construction materials, MEP items, tools, equipment, and services as per approved indents.
• Float RFQs, obtain quotations, prepare comparative statements (CS), and support negotiations.
• Prepare and issue Purchase Orders (POs) / Work Orders after approvals.
• Ensure procurement aligns with project schedules and budgets.

2. Vendor Management

• Identify, evaluate, and empanel vendors and suppliers.
• Maintain updated vendor master, rate contracts, and price trends.
• Coordinate with vendors for timely delivery, quality compliance, and documentation.
• Address vendor-related issues including delays, shortages, or quality concerns.

3. Cost Control & Negotiation

• Support cost optimization through rate analysis, alternate sourcing, and value engineering.
• Ensure best pricing and commercial terms without compromising quality.
• Track material cost variances against approved budgets.

4. Inventory & Stores Coordination

• Coordinate with Stores for material receipt, inspection, GRN, and stock updates.
• Monitor inventory levels to avoid overstocking or stock-outs.
• Assist in material reconciliation and periodic stock audits.

5. Documentation & Compliance

• Maintain complete procurement documentation including indents, quotations, POs, delivery challans, invoices, and GRNs.
• Ensure compliance with company SOPs, statutory requirements, and audit standards.
• Support internal and external audits related to procurement.

6. Coordination with Internal Teams

• Liaise with Engineering, Planning, QS, Stores, Finance, and Project Teams.
• Ensure timely resolution of discrepancies related to quantity, quality, or billing.
• Support project teams with urgent and critical procurement requirements.

7. Billing & Payment Support

• Verify supplier invoices against PO, GRN, and contract terms.
• Coordinate with Finance for timely vendor payments.
• Resolve billing mismatches and documentation gaps.

Key Deliverables

• Timely procurement of materials and services
• Cost-effective purchasing with quality assurance
• Strong vendor relationships and compliance
• Accurate procurement documentation

Qualifications

• Bachelor’s degree / Diploma in Civil Engineering, Commerce, or Supply Chain Management
• Additional certification in Procurement / SCM is an advantage

Experience

• 2–5 years of experience in purchase/procurement within the construction industry
• Experience in civil, MEP, and finishing materials procurement

Key Skills & Competencies

• Knowledge of construction materials, specifications, and market rates
• Strong negotiation and communication skills
• Proficiency in MS Excel, ERP systems (SAP / Oracle / Tally / Builder ERP)
• Good documentation and follow-up skills
• Ability to work under pressure and meet project deadlines

Interested Candidates apply through
Ph- 9363405130 Email ID: hr@vrlivin.co.in

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Provident Fund

Work Location: In person