Purchase Executive – Marketing Materials

The role is responsible for Sourcing and managing of vendors of marketing category/Marketing Materials and service providers for the marketing category/Marketing Materials.

Key Responsibilities:

Collaboration with Sales & Marketing Teams:

• Work closely with the Marketing, Sales & Agency Team (PR, Creative, social media, Web Design and Development, Media Buying – Online & Offline, Affiliates, Influencers, Video Production, arranging services for International & local Events & Exhibitions, Sponsorships, Print, Promotional Material requirements of the company, Lead generations, Signage’s, Kiosks fabrication, Scale model fabrication and movements,) and external agencies to develop performance channels in focus markets.
• Provide timely supply of promotional materials, merchandise, or samples for campaigns, events, and trade shows.
• Assist in sourcing products for new campaigns, product launches, or seasonal promotions.

Procurement & Vendor Management:

• Source and evaluate suppliers for marketing materials, promotional items, and other sales-related goods.
• Negotiate contracts, pricing, and terms with vendors and suppliers.
• Ensure suppliers meet quality standards and delivery schedules.
• Establish and maintain strong relationships with key suppliers and vendors.
• Review and ensure the vendor contracts are in compliant as per the company policies and regulations as defined by company Legal Dept.

Inventory & Supply Chain Management:

• Monitor inventory levels of marketing and sales materials to avoid stock-outs or overstock.
• Coordinate with the warehouse and logistics teams to ensure smooth transportation and timely delivery.
• Track and manage purchase orders and ensure accurate documentation.

Budget & Cost Control:

• Assist in budget preparation and ensure procurement activities align with budget constraints.
• Regularly evaluate costs and look for ways to optimize purchasing practices and reduce expenses.
• Review quotations and negotiate terms to secure the best possible deals.

Order & Delivery Management:

• Track orders from initiation to delivery and ensure products are received as per agreed timelines.
• Resolve any issues related to delayed or damaged shipments.

Reporting & Documentation:

• Maintain accurate records of all purchasing transactions, invoices, and communications with vendors.
• Generate reports on purchase activities, cost savings, and supply chain efficiency for management revie.

Market Research & Supplier Evaluation:

• Conduct market research to identify new suppliers and stay updated with the latest market trends.

Evaluate and compare vendor performance regularly to ensure that they meet organizational standards

Educational Qualifications: BBA / MBA in Marketing

Age: 25 to 35 years

Experience Min: 8+

Max: Industries Acceptable From: