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Purchase & Export Documentation
JOB_REQUIREMENTS
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Roles and Responsibilities:
Export Documentation & Trade Compliance
- Prepare and process all essential export documents (CI, PL, B/L, AWB, COO).
- Coordinate shipment bookings, track status, and manage instructions with freight forwarders.
- Commercial Invoices (CI), Packing Lists (PL), Bill of Lading (B/L) or Air Waybills (AWB), and Shipping Instructions (SI).
- Ensure all documents strictly adhere to national and international trade regulations, customs requirements, and company policies.
- Verify all shipping marks, numbers, and weights accurately match the goods and documents.
- Liaise daily with freight forwarders, carriers, customs brokers, and internal Sales/Warehouse teams to confirm schedules, manage bookings, and resolve documentation discrepancies promptly.
Purchasing & Supply Chain Coordination
- Liaise directly with the Purchasing team to monitor and expedite open Purchase Orders (PO) for timely material/product delivery.
- Secure and verify mandatory supplier compliance documents (e.g., Certificates of Analysis - COA, ingredient data) required for F&B exports.
- Coordinate with Warehouse/QA teams to verify product dates, batches, and remaining shelf life before loading.
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