Purchase Manager

Job Title: Purchase Manager – Interior Fit-Out Projects

Department: Procurement / Supply Chain
Reporting To: Project Director / Operations Head
Location: HO with site coordination

Job Purpose

To manage end-to-end procurement of materials, services, and subcontractors for interior fit-out projects, ensuring timely availability, cost control, quality compliance, and smooth coordination with project, billing, and accounts teams.

Key ResponsibilitiesProcurement & Vendor Management

• Plan and execute procurement for all interior works including civil, carpentry, modular furniture, electrical, HVAC, plumbing, fire fighting, finishes, and loose furniture.
• Float enquiries, evaluate quotations, negotiate rates, and finalize vendors/subcontractors.
• Develop and maintain an approved vendor database.
• Ensure competitive pricing, quality standards, and timely deliveries.

Purchase Orders & Documentation

• Prepare and issue Purchase Orders (POs) and Work Orders (WOs) as per approved BOQ and budget.
• Ensure all POs are supported by approved drawings, GFCs, specifications, and rate analysis.
• Track PO amendments, variations, and approvals.
• Ensure compliance with company procurement policies.

Project Coordination

• Coordinate with Project Managers, Site Engineers, Planning, Billing, and Accounts teams.
• Align material procurement with project schedules and milestones.
• Handle urgent site requirements and critical material planning.

Cost Control & Budgeting

• Monitor project procurement costs against approved budgets.
• Identify cost-saving opportunities without compromising quality.
• Assist in finalization of vendor rates for non-tender / extra items.
• Support billing team with rate confirmations and PO references.

Inventory & Logistics

• Monitor material dispatch, delivery schedules, and site receipt.
• Ensure timely GRN, material reconciliation, and return handling.
• Minimize wastage, excess ordering, and material shortages.

Billing & Payment Support

• Verify vendor bills against PO, GRN, and work completion.
• Coordinate with accounts for timely vendor payments.
• Resolve billing discrepancies, shortages, or quality-related deductions.

Compliance & Quality

• Ensure vendors comply with safety, quality, and statutory requirements.
• Maintain proper documentation for audits and internal controls.
• Support ISO / internal audit processes if applicable.

Key Skills & Competencies

• Strong negotiation and vendor management skills
• Knowledge of interior materials, specifications, and execution practices
• Cost control and budget monitoring
• Documentation and process orientation
• Coordination and communication skills
• Problem-solving and decision-making ability

Software & Tools

• MS Excel (advanced), ERP / Procurement software
• AutoCAD (basic understanding preferred)
• Email & documentation tools

Qualification

• Diploma / BE / BTech in Civil Engineering / Interior / Architecture / Mechanical
• MBA in Supply Chain / Operations (preferred but not mandatory)

Experience

• 5–10 years of relevant experience in interior fit-out / construction / real estate projects
• Prior experience in fast-track commercial or corporate interior projects preferred

Key Performance Indicators (KPIs)

• Timely material availability at site
• Cost savings achieved vs budget
• Vendor performance & delivery adherence
• PO accuracy and documentation compliance
• Zero project delays due to procurement issues

Job Type: Full-time

Pay: From ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Work Location: In person

Expected Start Date: 05/01/2026