Purchase Manager - Interior Fit Out

Job Description: Purchase Manager – Interior Fit-OutPosition Title: Purchase ManagerDepartment: Procurement / Supply ChainReporting To: Project Director / Operations HeadLocation: Head Office with site coordinationIndustry: Interior Fit-Out / Turnkey InteriorsRole Overview

The Purchase Manager is responsible for planning, sourcing, negotiating, and procuring materials, finishes, furniture, fixtures, services, and subcontract works required for interior fit-out projects. The role ensures timely procurement, cost optimization, quality compliance, and vendor management in line with project schedules and budgets.

Key Responsibilities1. Procurement Planning & Execution

• Develop and execute project-wise procurement plans aligned with project schedules and BOQs.
• Ensure timely procurement of materials such as:
• Carpentry & joinery items
• Gypsum boards, partitions & ceilings
• Flooring materials (tiles, carpet, vinyl, wood)
• Paints, finishes & wall coverings
• Electrical & lighting fixtures
• Furniture, loose furniture & modular items
• Coordinate with project and site teams to understand material specifications and delivery timelines.

2. Vendor Sourcing & Management

• Identify, evaluate, and onboard vendors, suppliers, and subcontractors.
• Develop and maintain an approved vendor list (AVL).
• Negotiate prices, credit terms, delivery schedules, warranties, and service support.
• Monitor vendor performance in terms of quality, delivery, and responsiveness.
• Resolve vendor-related issues, delays, or quality non-conformances.

3. Cost Control & Budget Management

• Ensure procurement is within approved project budgets and target costs.
• Obtain multiple quotations and conduct comparative statement (CS) analysis.
• Support value engineering and alternate material suggestions without compromising quality.
• Track price trends and recommend cost-saving initiatives.
• Control material wastage and over-ordering.

4. Purchase Documentation & Compliance

• Prepare and issue Purchase Requisitions (PRs), Purchase Orders (POs), and Work Orders (WOs).
• Ensure POs are aligned with BOQ, drawings, specifications, and approvals.
• Maintain complete procurement documentation including:
• Quotations & CS
• POs / WOs
• Delivery challans
• GRNs
• Tax invoices
• Ensure GST compliance and coordination with finance for vendor payments.

5. Coordination with Internal Teams

• Work closely with Project Managers, Site Engineers, Stores, Billing, and Finance teams.
• Coordinate with stores for material receipt, inspection, and inventory control.
• Support billing team with PO references and vendor documentation.
• Attend project review meetings related to procurement and material status.

6. Inventory & Logistics Management

• Plan material deliveries as per site readiness and storage availability.
• Ensure proper tracking of material movement from vendor to site.
• Avoid site congestion, damage, or theft due to improper logistics planning.
• Monitor inventory levels and minimize dead or excess stock.

7. Quality & Specification Compliance

• Ensure procured materials meet approved samples, mock-ups, and specifications.
• Coordinate with quality team for material inspections and approvals.
• Handle material rejections and replacements promptly.

8. Reporting & MIS

• Prepare and submit procurement MIS reports including:
• PO status
• Material delivery schedules
• Vendor performance
• Cost savings achieved
• Provide procurement forecasts and risk alerts to management.

Key Skills & Competencies

• Strong negotiation and vendor management skills
• Knowledge of interior materials, finishes, and execution methods
• Cost control and commercial understanding
• Good coordination and communication skills
• Proficiency in ERP systems, MS Excel, and procurement software
• Ability to work under tight deadlines and multitask across projects

Qualification & Experience

• Diploma / BE / BTech in Civil Engineering, Interior Design, Architecture, or related field
• 6–10 years of experience in procurement for interior fit-out / construction projects
• Experience in corporate / commercial interior projects preferred

Key Performance Indicators (KPIs)

• On-time material delivery (%)
• Cost savings achieved vs budget
• Vendor quality and delivery performance
• Reduction in procurement cycle time
• Number of material rejections / delays

Job Types: Full-time, Permanent

Pay: From ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Flexible schedule
• Food provided
• Health insurance
• Internet reimbursement
• Leave encashment
• Life insurance
• Paid sick time
• Paid time off
• Provident Fund
• Work from home

Work Location: In person

Expected Start Date: 08/01/2026