Purchase Officer

Job Title: Purchase Officer

Department: Procurement / Supply Chain
Reports To: Procurement Manager / Operations Head
Location: Karachi / Faisalabad

Job Purpose:

To manage the procurement of goods and services required for the company’s logistics, transportation, warehouse, and office operations. The Purchase Officer ensures timely availability of materials, cost-effectiveness, and compliance with company policies and vendor standards.

Key Responsibilities:

1. Procurement Operations

• Receive and review purchase requisitions from various departments (operations, warehouse, fleet, HR, IT).
• Prepare and issue Request for Quotations (RFQs) and Purchase Orders (POs) in the ERP (e.g., Frappe/ERPNext).
• Source reliable suppliers for transportation-related items (spare parts, fuel, tires, uniforms, packaging materials, etc.).
• Negotiate prices, payment terms, and delivery schedules to achieve cost savings.
• Track and ensure on-time delivery of ordered materials and services.
• Maintain accurate purchasing data in ERP and ensure documentation is complete and auditable.

2. Vendor Management

• Identify, evaluate, and register new vendors for logistics and operational requirements.
• Develop strong relationships with existing vendors and monitor performance against KPIs (price, quality, delivery).
• Conduct regular supplier evaluations and maintain an updated approved vendor list.

3. Coordination & Support

• Coordinate with the Accounts team for invoice verification and payment processing.
• Work closely with the Operations and Fleet teams to ensure supplies meet technical and quality specifications.
• Liaise with Customs, Warehouse, and Freight teams for procurement related to logistics and shipment handling.

4. Cost Control & Compliance

• Implement cost-effective purchasing practices while maintaining quality and service levels.
• Ensure all purchases comply with company policy and approval hierarchies.
• Monitor and report monthly procurement KPIs (e.g., purchase cycle time, supplier delivery time, cost savings).

5. Record & Data Management

• Maintain up-to-date purchase records, supplier contracts, and product catalogs.
• Generate periodic procurement and expenditure reports for management review.

Qualifications & Skills:

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• Minimum 2–4 years of purchasing experience, preferably in shipping, logistics, or transportation industry.
• Hands-on experience with ERP systems (Frappe preferred).
• Strong negotiation, communication, and vendor management skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Excellent organizational and multitasking abilities.
• Knowledge of import/export documentation will be an added advantage.

Job Type: Full-time

Work Location: In person