Purchase Officer

Job Description – Purchase OfficerJob Summary:

The Purchase Officer will be responsible for sourcing, evaluating, and procuring general items, maintenance tools, spare parts, and routine supplies while ensuring cost-effectiveness, quality compliance, and timely availability. The role requires strong coordination with internal departments, vendor management, documentation handling, and adherence to company procurement policies.

Key Responsibilities:1. Vendor Sourcing & Evaluation

• Identify and evaluate new vendors for general items, maintenance tools, and spare parts.
• Conduct market surveys to compare prices, product quality, and delivery timelines.
• Maintain a comprehensive and updated vendor list with performance ratings.
• Negotiate pricing, payment terms, and contracts to ensure cost-effective procurement.

2. Procurement Coordination

• Coordinate with the maintenance team to procure electrical, mechanical, and civil supplies as per technical specifications.
• Ensure purchased items meet required quality standards and specifications.
• Follow up on purchase requests (PRs), quotations, approvals, and order confirmations.
• Ensure timely availability of routine supplies such as stationery, housekeeping materials, Argon gas, tools, and safety items.

3. Inventory & Supply Chain Support

• Collaborate with the warehouse and store team to monitor stock levels and avoid shortages.
• Track incoming shipments and ensure smooth delivery and GRN completion.
• Assist in planning and forecasting procurement needs for recurring items.

4. Documentation & ERP Management

• Manage complete procurement documentation including PRs, quotations, item creation, POs, vendor invoices, and payment follow-ups.
• Maintain procurement ledgers and perform reconciliation of cash and petty cash purchases.
• Process daily rider-related expenses (fuel, food, toll, etc.) in the ERP system.
• Ensure all purchase records are accurate, updated, and audit-compliant.

5. Stakeholder Coordination

• Liaise with internal departments (Maintenance, Production, Accounts, Warehouse, Admin) to ensure timely procurement support.
• Resolve vendor or departmental queries related to pricing, quality, or delivery timelines.

6. Compliance & Cost Optimization

• Ensure all procurement activities comply with company procurement policies and financial guidelines.
• Analyze purchase trends to identify cost-saving opportunities.
• Ensure vendor compliance with required certifications, warranties, and safety standards.

Required Skills & Competencies:

• Strong negotiation and communication skills.
• Good knowledge of procurement processes, tools, and supply chain workflows.
• Familiarity with electrical, mechanical, and civil consumables (preferred).
• Proficiency in MS Excel and ERP systems.
• Strong record-keeping and documentation abilities.
• Ability to work under pressure and meet deadlines.

Qualifications:

• Bachelor’s degree in Supply Chain, B.Com, Business Administration, or related field.
• 1–3 years of experience in procurement/purchasing (manufacturing industry preferred).
• Fresh candidates with strong analytical skills may also be considered.

Job Location:

Farooq Industrial Estate, Al-Noor Town, Anam Road, 20 KM Ferozepur Road, Lahore

Apply now on below mentioned link too:

https://hsxtech-hsg.odoo.com/jobs/purchase-officer-211

Job Type: Full-time

Work Location: In person