PURCHASE POCUREMENT OFICER - HOSPITALITY

Job Title: Purchase / Procurement Officer – Hospitality

Department: Purchasing
Reports To: Purchasing Manager / Finance Manager / Operations Manager

Job Summary

The Purchase / Procurement Officer is responsible for sourcing, negotiating, and purchasing goods and services required for hospitality operations, including food & beverage, housekeeping, maintenance, and operating supplies. The role ensures quality standards, cost control, timely delivery, and compliance with company policies and hospitality industry regulations.

Key Responsibilities

• Source, evaluate, and select reliable suppliers for food, beverages, equipment, and operating supplies
• Obtain and compare quotations to ensure best price, quality, and delivery terms
• Prepare and process purchase orders in accordance with approved budgets and procedures
• Negotiate pricing, contracts, and payment terms with vendors
• Ensure timely delivery of goods to avoid operational disruptions
• Coordinate with kitchen, housekeeping, engineering, and operations teams to understand purchasing needs
• Monitor stock levels and work with stores/warehouse teams to maintain optimal inventory
• Verify received goods against purchase orders and invoices
• Ensure compliance with food safety, hygiene, and quality standards
• Maintain accurate purchasing records, supplier databases, and documentation
• Identify cost-saving opportunities without compromising quality
• Handle supplier performance reviews and resolve supply issues or disputes
• Support audits and ensure procurement compliance with company policies

Qualifications & Skills

• Diploma or Bachelor’s degree in Supply Chain, Business Administration, Hospitality Management, or related field
• 2–5 years of procurement experience, preferably in hospitality, hotel, or F&B operations
• Strong negotiation and vendor management skills
• Knowledge of hospitality products, food items, and operational supplies
• Familiarity with inventory management and purchasing software
• Good understanding of food safety and quality standards
• Strong analytical, organizational, and communication skills
• Ability to work under pressure and meet deadlines

Key Competencies

• Cost control and budget awareness
• Attention to detail
• Problem-solving and decision-making
• Time management and multitasking
• Team collaboration and stakeholder coordination

Job Type: Full-time