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Purchasing & Accounts Payable Assistant
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Benefits:
- IRA Matching
- IRA
- Dental insurance
- Health insurance
- Paid time off
- Training & development
- Vision insurance
The Purchasing & Accounts Payable Assistant supports procurement and payables activities within a manufacturing environment. This role ensures timely sourcing of raw materials, spare parts, and services while accurately processing supplier invoices for payment. The position plays a key role in supporting uninterrupted production operations, cost control, and compliance with internal controls.
Key Responsibilities
Purchasing Responsibilities
- Prepare, issue, and track purchase orders for raw materials, consumables and spare parts.
- Coordinate with production planning, maintenance, and warehouse teams to ensure material availability.
- Communicate with suppliers regarding quotations, pricing, lead times, delivery schedules, and shortages.
- Monitor supplier performance related to quality, delivery, and cost.
- Follow up on deliveries and resolve discrepancies related to quantity, quality, or specifications.
- Maintain accurate supplier master data, pricing records, and approved vendor lists.
- Support inventory control by monitoring minimum stock levels and urgent purchase requirements.
- Assist with local sourcing, cost comparisons, and basic negotiations under management guidance.
Accounts Payable Responsibilities
- Receive, review, and verify supplier invoices for accuracy, pricing, and tax compliance.
- Perform three-way matching between purchase orders, goods receipt notes, and invoices.
- Reconcile supplier statements and resolve invoice discrepancies related to price variances, shortages, or damages.
- Maintain accurate accounts payable records, supporting documents, and filing systems.
- Coordinate with suppliers and internal departments to resolve payment-related issues.
- Support audits by providing required documentation.
Qualifications & Experience
- Diploma or bachelor’s degree in accounting, Finance, Business Administration, Supply Chain, or related field.
- 2–4 years of experience in purchasing, accounts payable, or a similar hybrid role within a manufacturing environment.
- Familiarity with manufacturing processes, inventory management, and production-related purchasing a plus
- Experience using ERP systems (e.g., SAP, Oracle, or similar) and MS Excel.
Skills & Competencies
- Strong attention to detail and data accuracy
- Ability to work under pressure in a production-driven environment
- Excellent coordination and communication skills
- Strong understanding of inventory and cost control principles
- Ability to manage multiple priorities and meet tight deadlines
- High level of integrity and confidentiality
Working Conditions
- Office-based role with frequent interaction with production, warehouse, and maintenance teams.
- Shop-floor or warehouse coordination is required
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