Purchasing Agent

The Body Art Alliance (BAA) is at the forefront of innovation, creating the tools and products to better serve our artists. From the first truly wireless tattoo machine to the groundbreaking novel tattoo parlor on a cruise ship, BAA has cultivated the industry and been the “first of many.” We are dreamers, artists, creatives, innovators and pioneers, driven to propel the body art community across the world.

We’re here to elevate, empower and take our industry to the next level. Our family of brands will continue to be led by their day one founders and continue to create and oversee our innovative product lines. While we are better united, our brands will always have that special touch that makes them unique. Our new partnership will allow us to create, design and manufacture products, create best-in-class educational content that transcends, and have a direct social impact in the communities we serve.

The Body Art Alliance welcomes you home! Discover all that we offer and join our winning team.

The Purchasing Agent is responsible for acquiring goods and services in alignment with departmental and organizational policies. This role requires strong negotiation skills, attention to detail, and the ability to maintain positive vendor and internal relationships to ensure efficient purchasing processes.

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Responsibilities

• Vendor Management / PO Review / PO Placement - Less than $5,000,000 Annual Buys

o Purchase goods and services in accordance with company policies and procedures.

o Prepare purchase orders by verifying specifications and pricing, obtaining supplier recommendations, and securing departmental approval.

o Ensure purchasing documents are complete, accurate, and include reasonable terms and conditions.

o Negotiate discounts and favorable terms with vendors.

o Submit POs to vendors, Monitor / Expedite all orders to ensure on time deliveries

o Compile all International Documentations required to support PO shipments

o Provide invoice information to Accounts Payable in a timely manner

o Maintain accurate delivery dates within NS for all POs

• Data Analytics

o Provide purchasing planning and control information through data collection, analysis, and reporting on trends.

o Verify purchase requisitions by comparing requests to master lists, clarifying unclear items, and recommending alternatives.

o Verify deliveries by comparing received items to orders; resolve shipment errors directly with suppliers.

o Effectively resolve shipment issues, quantities, quality, timeliness utilizing the OSDR process

• Data Integrity

o Maintain vendor and item records, including current pricing and histories.

o Create SKUs within NetSuite for New Product Introductions

o Evaluate and maintain inventory levels to support revenue growth.

o Evaluate vendors on price, reliability, capability, and transaction history.

o Maintain accurate records by sorting and filing purchasing documents.

• Effective Communication / Time Management

o Communicate effectively with Vendors via email regularly and MS Teams meetings/conference calls monthly/quarterly

o Participate in cross-functional projects and processes to drive improvements

o Effectively communicate with other departments regarding inventory availability, via in person, calls or emails

• Professional / Personal Development

o Remain current with Industry Techniques relevant with your current role

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Skills

• Thorough knowledge of purchasing procedures and policies.
• Strong verbal and written communication with proven negotiation skills.
• Highly organized with strong attention to detail.
• Identify and resolve process gaps or inefficiencies in a timely manner.
• Proficient in Microsoft Office Suite or related software.
• Build and maintain strong relationships with internal teams and external vendors.

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Key Performance Indicators (KPIs)

• Supplier On-Time Delivery Rate – % of orders delivered on or before agreed delivery dates (target: 95%+). Achieve or exceed purchasing volume and quality expectations.
• PO Accuracy Rate – % of POs issued without errors in specs, quantities, or pricing (target: 98%+).
• Stockout Rate – % of critical items unavailable when needed (target: <2%).

· Purchase Price Variance (PPV) – Monitor variance between actual purchase prices and standard/forecasted costs, aiming for <2% deviation. ·

• Supplier Performance Dashboard – Quarterly analytics report comparing vendors on cost, quality, delivery, and responsiveness.
• Policy Compliance – % of purchases compliant with procurement policies, contracts, and budget approvals (target: 100%).

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Qualifications & Education

• Associate’s degree in business administration or related field required; bachelor’s degree preferred.
• Minimum of 2 years of prior purchasing experience.
• CIPM Certification Desired
• Knowledge of niche market trends preferred.

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Physical Requirements

• Prolonged periods of sitting and computer work.
• Ability to lift to 15 pounds as needed.
• Must be able to access all facility areas to assess purchasing needs.
• Occasional travel may be required.