Purchasing Agent

Job Title: Purchasing Agent

FLSA: Non-Exempt

Department: Estimating and Purchasing

Job Summary:

The Purchasing Agent will manage the bid process from inception to completion of the projects assigned. This position requires the ability to effectively manage multiple bidding opportunities and communicate effectively with our Sales, Drafting, Production teams, and consultants. Experience in residential, multi-family and a variety of building component estimating is preferred.

Essential Functions/ Accountabilities:

For all single family and multifamily construction, this position is responsible for providing estimates, bidding out, packaging, maintaining budgets, and managing subcontracts.

Determine project specifications.
Negotiate with subcontractors.
Gather product samples and literature for product binders and marketing materials.
Maintain change order log.
Monitor and track RFI's.
Review any questions from the field about scope of work or change order requests.
At project completion, conduct a thorough review of actual costs versus proposed budget and examine change orders, RFI's, and cause of each discrepancy. Determine where successes and failures were to make the next project better.
Ensure the purchasing department has a presence in projects at the design phase to offer cost saving suggestions as well as provide preliminary budgets to better determine feasibility.
Build and maintain accurate cost libraries for accurate estimating in both single, and multifamily.
Assist the Estimating and Purchasing Manager with special projects and reports.
Prepare quantity take-offs and pricing to define scope of work trades, detailed quantity surveys, providing estimates to clients within the specified deadline
Preparation of estimates ranging from conceptual, to competitive bids, including unit costing and value engineering
Solicit, obtain and analyze bids from sub-contractors and material vendors, including bid instructions
Organize and attend pre-bid site surveys
Maintain bid schedule including dates, amounts, and inter-department meetings Interface with clients, designers/architects, subcontractors and management

Competencies:

Ability to communicate in a positive and professional manner with managers, tenants, architects, subcontractors, and employees
Ability to read plans
Intermediate skill level with Excel, Word, Outlook, and Plan Swift or similar program preferred.
Ability to read, analyze and interpret architectural and engineering drawings and specifications
Design/Build capabilities for MEP, L/S, and trade
Technical aptitude and attention to detail
Maintain a professional image
Ability to multi-task and prioritize, to accommodate bid deadlines
Document all qualifications and exclusions Ability to prepare preliminary schedule

Work Environment:

This job operates within the professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands and fingers to handle or feel; and reach with hands and arms. The employee is frequently required to sit. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type / Expected Hours of Work:

This is a full time at will position, and work hours are typically Monday through Friday 8am to 5pm with occasional evening and weekend work as required for the position and by the department.

Travel:

Travel is primarily local withing the city of Fresno and Clovis. Some travel to Shaver Lake (Sunrock Community) and Millerton Lake (Ventana Hills Community)..

Minimum Requirements:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma required. A college degree is preferred;
A minimum of 2-5 years work experience preferred;
A Construction background helpful;
Proficient in Microsoft Office Programs with good knowledge of computers;
Demonstrate the ability to work efficiently in a multi-tasked and fast paced environment;
Highly organized with excellent follow-up skills;
Excellent communication and customer service skills;
Detailed Oriented;
Technically Oriented;
Proactive Communicator;
Ability to manage change;
Good time management;
Requires close interaction with upper management, land development, production, and accounting departments;

This job description documents the general nature and level of work but is not intended to be a comprehensive list of all activities, duties and responsibilities. Job incumbents may be asked to perform other duties as required.

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