Purchasing Agent

WHO ARE WE: At Natural Systems Utilities, we are dedicated to providing sustainable, innovative solutions in the water and wastewater services industry. Specializing in the design, operation, and maintenance of utility systems, we prioritize environmental responsibility, reliability, and customer satisfaction. Join our team and be part of an organization that values teamwork, integrity, and a commitment to a sustainable future.

SUMMARY: The Purchasing Agent plays a key role in supporting NSU’s construction projects, site services, and day-to-day operations. This position is responsible for sourcing and purchasing equipment, materials, and services critical to the day to day operations, ensuring timely delivery and cost-effective procurement. The Purchasing Agent partners closely with Project Managers, Site Supervisors, and the Operations team to keep projects on schedule while maintaining compliance with company policies, client requirements, and regulatory standards. This role requires a self-sufficient professional who can operate independently and respond quickly to the needs of active projects and field operations.

DUTIES AND RESPONSIBILITIES:

• Source materials, services, equipment and alternatives.
• Issue and manage purchase orders, ensuring alignment with various timelines and needs of the business.
• Obtain quotes and bids from suppliers/subcontractors, compare pricing, and recommend cost-effective options.
• Establish agreements with our vendors / service providers providing discounts, incentives, or other benefits to both NSU and our clients.
• Establish and maintain exceptional relationships with National Accounts Managers for our vendors / service providers.
• Identify and prequalify suppliers and subcontractors, maintaining an approved vendor list.
• Negotiate contracts, terms, and pricing with vendors and subcontractors.
• Monitor performance, delivery schedules, and quality of goods and services.
• Track deliveries and manage logistics to minimize downtime at construction and O&M sites.
• Support emergency purchases and expedited orders to keep critical systems operational.
• Ensure compliance with safety, environmental, and insurance requirements for all vendors.
• Maintain accurate records of quotes, purchase orders, and contracts for audit readiness.
• Assist Finance with invoice reconciliation and budget tracking.

QUALIFICATIONS:

• Bachelor’s degree in Business, Supply Chain, Construction Management, or related field preferred; equivalent field experience considered.
• Minimum 5 years of hands-on purchasing/procurement experience in construction, utilities, industrial, or field service environments
• Proven experience sourcing construction materials, equipment, and subcontracted services (not office or indirect purchasing)
• Experience supporting multiple active projects with competing priorities and urgent purchasing needs
• Experience working directly with field teams, project managers, or operations teams
• Experience supporting live operations or construction projects where timing and delivery are critical
• Strong vendor management and negotiation skills, including pricing, terms, and lead times
• Ability to work in a fast-paced, high-demand environment with shifting priorities
• Experience with ERP or purchasing systems
• Familiarity with construction materials, site services equipment, and vendor networks.
• ERP/purchasing system experience (SAP, ADP, or similar).
• Strong negotiation and vendor management skills.
• Ability to interpret construction drawings/specs for material and equipment needs.
• Proficiency in Microsoft Office Suite; strong Excel skills preferred.

EQUIPMENT:

Computer and/or tablet and other office productivity machinery, such as a copy machine, scanner, and computer printer.

WHAT WE OFFER:

• Top-Tier Benefits: We offer comprehensive medical, vision, and dental insurance to keep you and your family healthy.
• Employer-Paid Basic Life Insurance: Your peace of mind matters, and we provide employer-paid life insurance to protect you and your loved ones.
• Disability Coverage: With both short-term and long-term disability coverage, you can feel secure knowing you're supported during difficult times.
• Tuition Reimbursement: We are committed to helping you enhance your career. NSU offers tuition reimbursement to support your ongoing education and professional development.
• Mentorship: At NSU, you're not alone. Our team includes experienced mentors who have been in the business for years, offering guidance and support every step of the way.
• Motivated Team: Join a team of passionate, driven individuals who are dedicated to making a real impact on the environment and the communities we serve.

The pay range for this position is $35–$38/hour, based on experience directly related to construction/industrial procurement. Candidates without relevant industry experience are considered at the lower end of the range.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Natural Systems Utilities provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, NSU complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training