Purchasing Agent ($80,000.00-$100,000.00/per year)

Purchasing Agent

Reports to: Purchasing Manager

Job Summary

To expedite ordering and delivery of all rough material, equipment, and supplies on Shapiro & Duncan, Inc. jobsites and fabrication shop.

Requirements

• Able to work Monday-Friday (9-10 hours/day) with occasional weekends as necessary. Hours may involve start times as early as 6:00 a.m. Must be able to be flexible with work schedule.
• Minimum 3-5 years experience in purchasing commercial plumbing, HVAC and mechanical products.
• Possess strong interpersonal skills, including the ability to resolve and manage conflict professionally.
• Possess strong analytical skills.
• Interface effectively, ethically and professionally with all levels of staff: internal and external executives/managers, internal and external professionals, owners and their staff, line employees, subcontractors, vendors, etc.
• Communicate effectively in English (aural, verbal, and written).
• Possess strong MS Office skills (Outlook, Excel, Word).
• Able to sit, stand, bend, walk, and remain in static positions for duration of shift.
• Able to lift five up to fifty pounds (50 lbs), with or without assistance.
• Able to handle, protect and maintain the confidentiality of information. NOTE: A signed confidentiality agreement is required as part of this position.
• Possess strong desire, willingness and ability to learn new tasks.

Job Duties and Responsibilities

• Able to read specifications and provide appropriate submittals as needed.
• Generate purchase orders and determine most cost-effective source while meeting delivery deadlines.
• Assist with training foremen on the Purchasing Department’s processes and procedures.
• Expedite material deliveries to jobsites and track material that is lost or on backorder.
• Use all resources provided to follow-up on orders with long lead times and communicate any delays with foreman, HVAC technicians, leadmen, and material handlers.
• Obtain and control the best value pricing for materials in a fair and equitable manner for all manufactures, vendors, and supply houses while developing lasting relationships.
• Order all rough material for field foremen and HVAC technicians.
• Order all truck accessories for company vehicles
• Purchase all access doors, valve tags, and identification material.
• Assist in processing invoices in a timely matter.
• Enter purchase order data into purchasing system and obtain corresponding forms for all orders.
• Coordinate returns for excess, damaged, defective, and incorrectly shipped material.
• Handle material correction forms daily.
• Maintain a positive attitude at all times.
• Ability to multitask and meet deadlines.
• Perform other tasks and duties as assigned.

EQUIPMENT USED: SOFTWARE USED:

• Computer MS Office (Outlook, Word, Excel)
• Multi-line telephone/cell phone PVault (Document Management)
• Copier/printer/scanner Timberline
• Shredder Power Purchase