Purchasing Agent I

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11/20/2025 (7:00 PM EST)

25-06715

Purchasing Agent I

Salary

$43,210.08 - $64,816.08 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Cabinet for Health & Family Services | Office of the Secretary

Location

275 East Main Street
Frankfort, KY 40621 USA

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.

Description

Are you an experienced procurement professional who thrives on structure, efficiency, and attention to detail?

The Kentucky Cabinet for Health and Family Services (CHFS) is seeking a skilled Purchasing Agent I to support our Information Technology procurement operations. In this role, you'll play a crucial part in ensuring that CHFS programs have the hardware, peripherals, and technology support they need to serve the people of Kentucky. You’ll be part of a dynamic and mission-focused team that values professional growth, collaboration, and purpose. CHFS is proud to foster a workplace culture where your voice matters and your work makes a difference. This is a great opportunity to continue to build a career in procurement while contributing to services that improve the quality of life for Kentuckians every day.

Within CHFS, the Division of Procurement and Grant Oversight (DPGO) is the engine that drives purchasing and contracts across all departments. Whether it’s medical services, child welfare, or community health programs, DPGO plays a foundational role by ensuring every good and service is procured efficiently, ethically, and in full compliance with state and federal regulations.

This position resides in the Information Technology and Request for Proposal (IT/RFP) Branch, which supports complex, tech-focused procurements that power critical systems and services across CHFS.

As a Purchasing Agent I, you will be responsible for handling IT procurement tasks, such as issuing Purchase Orders (POs), placing Delivery Orders, obtaining quotes, and modifying existing master agreements. You’ll also submit Strategic Procurement Requests (SPR1s), coordinate cooperative purchasing efforts, and ensure compliance with procurement laws and guidelines. If you have strong organizational skills, procurement experience, and a passion for public service, this role offers the stability and impact you’ve been looking for.

Responsibilities include but are not limited to the following:

• Analyze procurement requests to determine the appropriate method and complete Purchase Orders, Delivery Orders, or cooperative agreements.
• Collect and compare vendor quotes in accordance with procurement regulations and internal policies.
• Submit and manage Strategic Procurement Requests (SPR1s).
• Prepare and submit delivery order or purchase order modifications of established master agreements.
• Conduct market research to identify qualified vendors, pricing trends, and technology procurement opportunities.
• Assist in the implementation of procurement policies and ensure alignment with current laws and best practices.
• Research, interpret, and apply relevant federal and state procurement laws, regulations, and grant requirements.
• Coordinate with internal departments and external vendors to communicate procurement procedures, resolve issues, and ensure timely order processing.
• Maintain accurate procurement documentation and records in accordance with audit and policy standards.
• Draft routine correspondence and procurement-related reports for internal stakeholders.
• Perform other duties as assigned to support the branch and division.

Skills and Expectations include but are not limited to the following:

• Strong attention to detail and organizational skills.
• Ability to work effectively under pressure and manage time-sensitive tasks.
• Analytical skills to review procurement specifications and contract terms.
• Critical thinking and problem-solving skills for identifying issues and proposing solutions.
• Excellent written and verbal communication skills; professional, responsive, and courteous in all interactions.
• Team-oriented mindset with the ability to collaborate across departments.
• Familiarity with eMARS (Enterprise Management Assistance and Reporting System) or similar complex procurement or vendor management systems is a plus.

CHFS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

Minimum Requirements

Working Conditions

Incumbents working in this job title perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Melinda Millikan at melindaf.millikan@ky.gov or 502-564-2195.

An Equal Opportunity Employer M/F/D