Purchasing Agent III

Requisition No: 860630

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: Purchasing Agent III - 77902252

Pay Plan: Temp

Position Number: 77902252

Salary: $37,000.00

Posting Closing Date: 09/16/2025

Total Compensation Estimator Tool

South Region/OED

Purchasing Agent III

Salary: $37,000.00

8535 Northlake Blvd.

West Palm Beach, Fl. 33412

Florida Fish and Wildlife Conservation Commission

South Region/OED

Purchasing Agent III- 77902252

Palm Beach County

Our Organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information: MyFWC.com

Requirements:

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.

Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday.

This position is required to work from the office and follow the office hours schedule.

A cover letter and resume must be submitted with an application to be considered for this position.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application. Information should be provided regarding any gaps in employment.

Description:

Serves in the South Region’s finance and budget office as Purchasing Agent III and shared administrative support. The Purchasing Agent III position is a dynamic and critical position to South Regional Operations with multi-functional responsibilities in the Office of Executive Director of The Florida Fish and Wildlife Conservation Commission (FWC). This position works out of the South Regional Office at 835 Northlake Blvd., West Palm Beach, FL 33412.

The ideal candidate would be someone with the following attributes: possesses the knowledge and skills to successfully complete tasks required of this job with a high attention to detail, has a high level of integrity, is a humble and caring team member, carries a positive attitude, and has a diligent work ethic! We are looking for someone who aligns with FWC’s mission, vision, and values.

Overview:

Courteously assists Commission constituents to resolve questions or problems they may have in matters relating to the Commission, its programs or fish and wildlife conservation in general. Seeks to garner public support for agency objectives and programs by serving Florida’s citizens in a positive and pro-active manner.

The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible. Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs. When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent Fish and Wildlife Conservation Commission (FWC) point-of-view.

Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.

Work at FWC is cross-functional meaning duties may cross division/office lines. The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Duties and Responsibilities:

Monthly, Utility and Purchase Order Payments- Provides information, guidance, and support to Regional program staff in processing all procurement and utility invoices.

• Receives and prepares vendor invoices for Business Manager to submit in My Florida Market Place/Ariba on Demand (MFMP/AOD) in a timely manner. Maintains all Regional Operations invoice documentation in an electronic file format, following established standards for file naming.
• Processes, receives and reconciles in a timely manner utility and other specific invoices in the Invoice Tracking System.
• Maintains knowledge of current fiscal year’s Section 215.422, F.S.; 691-24, F.A.C.; 691-40, F.A.C; Department of Financial Services Guide for State Expenditures and FWC invoice-processing procedures and timelines, and confers with the headquarters accounting office disbursement staff on payment issues.
• Assists/obtains required telephone or written quotes for Regional Operations purchases - requestor will provide scope of work or specifications.
• Works with headquarters finance and budget office purchasing staff on procurement issues.
• Ensures no interruption of services, with invoices being promptly processed through the Invoice Tracking System.
• Maintains knowledge of State and Commission procurement guidelines.
• Assists customers and regional program staff with research and reporting of prior invoices and payments.

Statewide Travel Management System (STMS) Provides information, guidance, and support to Regional program staff for travel.

• Serves as Regional travel expert for all divisions.
• Acts as travel liaison/travel preparer for Regional Operations.
• Provides information, guidance, and support to regional program staff pertaining to travel authorizations/reimbursements and ensures accurate and timely processing of reimbursement requests of same.

Outreach Liason

• Fields, manages, and coordinates outreach requests, via phone and email, with FWC field staff and members of the public.
• Stocks and maintains supplies, regulations, and outreach materials, including but not limited to division specific items.
• Prepares and gathers outreach materials as requested.
• Facilitates outreach requests with Regional Public Information Director.
• Coordinates FWC attendance for outreach events and closes out event status.

Administrative Support and Continued Professional Development

• Provides reception coverage for South Regional Office in the absence of Regional Office Manager.
• Performs administrative tasks, including PCard purchases; reviewing of Works transactions as requested by F&B personnel; creating courier shipping labels; tracking packages delivered to the South Region office and notifying recipients in the absence of the Regional Office Manager; requesting certificates of insurance from vendors; and assisting with contract file maintenance.
• Works independently by taking personal responsibility for completing individual/work group objectives, meeting challenges, assisting peers as needed, and learning/using new software.
• Answers purchasing rule related questions in the absence of the regional Business Manager for all purchases less than $35K. Seeks information from Regional Business Manager or Tallahassee Purchasing personnel, when necessary.
• Identifies issues which may arise within the regional finance and budget areas and assists in finding solutions.
• Seeks opportunities for personal improvement through relevant job-related training.
• Acts as focal point for South Region askFWC requests.
• Works as a team player within the regional finance and budget program by supporting regional colleagues and assisting with additional assignments.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of office procedures and practices.
• Comprehensive knowledge of Microsoft Office Suite, especially Excel, Word, Outlook and Sharepoint.
• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Knowledge of basic mathematics.
• Knowledge of Word, Excel, PowerPoint, SharePoint, Outlook, Copier, Computer, Scanner and Printers.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to deal with internal and external customers in a tactful and courteous manner.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to prioritize workload.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.