Purchasing Agent - Road Department

Description

Essential Functions

• Supervises stockroom personnel including Buyer and seasonal workers. Assigns projects and daily work activities. Trains, evaluates and counsels Buyer on their job performance.
• Supervises and facilitates the Road Department’s purchasing of equipment and supplies by preparing bid specifications, obtaining price quotes, evaluating proposals and discussing alternative purchases.
• Maintains Fuel Management System. Completes fuel tank reconciliations monthly, schedules annual DEQ compliance inspections, maintains financial and insurance records, schedules maintenance of fuel tanks and maintains records, and ensures each County department is properly billed for fuel usage.
• Places orders for stock materials, parts and other items as requested by Road Departments staff. Approves purchase orders within County purchasing guidelines.
• Consults catalogs, interviews vendors and surveys potential suppliers to obtain information concerning prices, specifications and the availability of supplies and materials. Recommends purchases based on this information.
• Reviews all extensions on invoices and confirms that all materials have been received. Prepares invoices for payment.
• Maintains a complete listing of all equipment and vehicles utilized by the Road Department. Ensures that all equipment and vehicles are insured and have license plates, tracks and assists with the disposition of all equipment and vehicles, and provides reports as needed to Financial Services.
• Supervises storeroom operations. Verifies incoming parts and supplies against invoices, organizes existing inventory, and dispenses parts and supplies. On an ongoing basis, records stock charges from inventory and prepares listings of items to be resupplied.
• Attends bid openings for materials, equipment and engineering road projects. Analyzes and awards bids and/or quotes as authorized by Ingham County purchasing policies and procedures or makes recommendations for award to the Purchasing Director for their review and approval.
• Prepares monthly and year-end reports documenting inventory received, disbursed and outstanding. Supervises the annual inventory and works with the auditor to complete the annual inventory.
• Coordinates and schedules equipment for projects and the delivery of project materials.
• Compiles all procurement cards for the road department and processes through the Precision Software System. Acts as the P-Card site coordinator for the Road Department.
• Coordinates, schedules and books all training course registrations, conference registrations, hotel reservations and flight reservations for the Road Department.
• Coordinates and processes all membership renewals, license renewals and subscription renewals for the Road Department.
• Assures purchases of goods and services for the Road Department are made according to county purchasing, budgetary and other administrative policies.
• Administers all Ingham County policies and procedures as they relate to purchasing including the Standards of Conduct for Ingham County Vendors, ensures that vendors are aware of the policy and understand and comply with the policy.
• As authorized by County policy, recommends, disposes of and conducts annual surplus auction of equipment and items at the end of their life for the Road Department.
• On a regular basis meets with the Director of Operations and Managing Director to discuss budgetary updates.
• Conducts on site quarterly inspections of all district garage outside inventory to ensure proper inventory recording and proper inventory levels.

• Performs other duties as assigned

Employment Qualifications

• Lifts materials, equipment and supplies to shelves.
• Climbs stairs and ladders to stock and retrieves materials, parts and supplies.
• Bends, stoops, pushes and pulls to unload trucks.
• Operates a computer to enter and access information.

• Possession of a valid Michigan driver’s license.
• Must be able to earn a Class A Underground Storage Tank (UST) certification within six (6) months of hire date.

Requirements and Working Conditions

• This position works in both an indoor and outdoor environment. While indoors, there is no planned exposure to notable lights, noises, odors, temperatures or weather conditions. While outdoors, exposure to lights, noises, odors, temperatures or weather conditions cannot be controlled and may be extreme.
• This position is exposed to air quality conditions such as fumes, odors, dusts, mists, gases, poor ventilation, etc.
• This position is exposed to noise levels which require shouting in order to be heard.
• This position is required to travel for meetings and appointments.

• This position requires the ability to sit, stand, walk, traverse, climb, balance, twist, bend, stoop/crouch, squat, kneel, crawl, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
• This position’s physical requirements require regular stamina in traversing, climbing, balancing, twisting, bending, stooping/crouching, squatting, kneeling, crawling, reaching, grasping, handling and pinching.
• This position’s physical requirements require continuous stamina in sitting, standing, walking, lifting, carrying, pushing, pulling, typing and enduring repetitive movements of the wrists, hands or fingers.
• This position performs medium work requiring the ability to exert between 20-50 pounds of force in the physical requirements above.
• This position primarily requires close visual acuity to perform tasks within arm’s reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc.
• This position requires the ability to communicate and respond to inquiries both in person and over the phone.
• This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer.
• This position requires the ability to handle varying and often high levels of stress.