Purchasing and Compliance officer Temporary position

Job Title: Procurement and Compliance Officer
Location: Lorain, Ohio
FLSA Status: Full-Time, Non-exempt

Position Summary

The Procurement and Compliance Officer is responsible for managing the purchasing, inventory, and compliance functions across all company operations. This position ensures timely procurement of materials, equipment, and supplies while maintaining accurate records and inventory control. The Compliance aspect of the role entails all EPA reporting requirements, ensuring vehicle licenses and insurance are up to date accurate and timely reporting with MARSEC (Marine Security) and other various local requirements including but not limited to, CB radio frequency, backflow prevention, etc. The role also supports the divestment of excess assets, manages key sales data, and contributes to the overall operational efficiency of the company.

Key Responsibilities

1. Procurement & Inventory Management

• Solicit competitive quotes for goods and services including ready-mix materials, builder supplies, shop parts, safety gear, office supplies, fuel, tools, equipment, and vehicles.

• Coordinate purchasing activities with department leads including Joe (ready-mix and fuel), mechanics (shop parts), and John (equipment).

• Manage inventory control by maintaining accurate stock counts, setting reorder points, and monitoring usage rates.

• Oversee the receipt and reconciliation of goods: match packing slips with invoices, ensure correct coding, and forward to bookkeeping.

• Maintain vendor relationships and negotiate pricing, delivery timelines, and volume discounts.

• Handle the ordering and replenishment of fuel, including maintaining fuel logs and coordinating vendor requirements.

• Assist with physical inventory counts and reconcile discrepancies.

• Store and organize procurement documentation in accordance with company policy.

2. Divestment & Asset Management

• Coordinate the sale of surplus materials, equipment, and company assets as directed by management.

• Solicit and compare bids for asset sales; present findings to management for approval.

• Facilitate asset transfers, finalize documentation, and provide all related records to bookkeeping.

3. Sales Tracking & Reporting Ready-Mix Sales:

• Maintain the ready-mix sales spreadsheet by entering data from Joe’s approved invoices, including totals for sold, mixed, and delivered loads, as well as TRM jobs.

• Return delivery tickets to the dispatch office after data entry.

Aggregate Sales:

• Update the aggregate sales spreadsheet daily using sales reports from the dock scale house operator.

• Track TRM stone purchases and maintain corresponding records.

• Prepare and issue monthly Amrize dock handling fee invoices, provide documentation to bookkeeping, and assist with reconciliation of payments.

4. Compliance

• EPA air and stormwater permits compliance

• Homeland Security MARSEC compliance

• Local compliance – vehicle licenses and insurance, CB radio frequency license, annual backflow prevention certification, fire department permit renewal, etc.

5. Site & Administrative Support

• Collect paperwork from Dispatch, Shop, and Idaho Dock; review and follow up on any missing or incomplete information.

• Conduct visual inspections at the Idaho and Colorado docks; take notes and photos of maintenance needs and communicate findings to Dispatch and Yard personnel.

• Distribute, copy, and file paperwork as needed.

• Input production numbers, inventory data, and stone sales into company systems.

• Request and verify proof of deliveries for all purchased materials.

• Assist with organization and placement of orders received, delivering items to appropriate departments when necessary.

Qualifications

• Education: Associate’s degree or higher in Business Administration, Supply Chain Management, or related field preferred.

· Certification: Must have a Transportation Worker Identification Credential (TWIC) card, or apply for one as a precondition of employment.

• Experience: Minimum of 2–4 years of procurement, inventory, or operations coordination experience.

• Skills & Abilities:

• Strong organizational and multitasking skills.

• Proficiency with Microsoft Excel and inventory tracking systems.

• Excellent communication and vendor negotiation skills.

• Attention to detail and accuracy in data entry and recordkeeping.

• Ability to work independently and coordinate across multiple departments.

Work Environment

• Primarily office-based with frequent travel to shop, dispatch, and dock sites for inspections and coordination.

• May require occasional lifting or moving of materials and supplies (up to 25 lbs).

Job Type: Temporary

Pay: $24.00 - $28.00 per hour

Expected hours: 40 – 45 per week

Ability to Commute:

• Lorain, OH 44052 (Required)

Ability to Relocate:

• Lorain, OH 44052: Relocate before starting work (Required)

Work Location: In person