Purchasing and Supply Chain Manager

Job Summary

Vertex Solutions is seeking a Purchasing and Supply Chain Manager who will provide supply chain management support, logistics oversight, and subcontractor/vendor contracts administration while managing daily purchasing operations, overseeing vendor relationships, and acceptance procedures. The ideal candidate will have knowledge of avionics parts, IT equipment, and other hardware and services commonly used in the aircraft and heavy equipment simulation industry, along with strong procurement, compliance, and vendor management expertise. Responsibilities include researching and procuring rack mounted computer systems, simulated aircraft and heavy equipment hardware and simulator components; sourcing and negotiating vendor contracts; tracking order entry, receiving, and inventory in UNANET; ensuring timely deliveries; and coordinating acceptance procedures. The Purchasing and Supply Chain Manager will also create Request for Quotes (RFQs) and purchase orders, review terms and conditions, request supplier certifications, and negotiate under pre-approval from leadership. This position requires balancing cost, quality, and compliance while ensuring transparency of spending and adherence to corporate policies, FAR/DFAR/ITAR regulations, and other applicable requirements.

Key Responsibilities:

· Review and prepare requisitions, purchase orders, RFQs, and bid packages; Review terms and conditions to ensure materials and services meet requirements; Recommend and select suppliers for award of purchase orders.

· Coordinate with programs, events, and engineering teams to ensure the supply chain can meet scheduled demand, with contingency plans in place to address potential disruptions.

· Apply procurement best practices to secure fair market pricing, while exploring bulk purchase opportunities across programs to negotiate cost-saving discounts.

· Develop and implement sourcing strategies and category management practices to optimize cost, quality, and delivery while maintaining supply chain stability.

· Review and apply contract terms, legal requirements, and compliance standards (FAR, DFAR, ITAR) in all procurement activities.

· Oversee the shipping and tracking of all items, coordinating with staff to confirm receipt and verification. Ensure goods are properly received, inspected, and verified for quality before being accepted into inventory.

· Resolve procurement issues and discrepancies, ensuring warranty compliance and managing disputes or replacement of assets.

· Evaluate vendor performance and ensure timely payments.

· Record all purchase orders, receiving activities, and inventory transactions in UNANET, and ensure the inventory list is kept current.

· Oversee all shipping logistics, including obtaining freight quotes, coordinating pickups/drop-offs, and ensuring timely deliveries.

· Work closely with Marketing and Operations to support tradeshow and program shipments, including coordinating with Craters and Freighters and local Onsite Support Technicians.

· Analyze market data to identify, vet, and negotiate with vendors for company-wide products and services (office supplies, shipping, copier services, cleaning services, etc.).

· Monitor supply levels, reorder to maintain stock, and ensure materials are always available.

· Collaborate with Accounting to ensure vendor payments and financial tracking are accurate.

· Maintain detailed records for audit readiness.

· Provide consistent updates to management on orders, deliveries, and procurement activities.

Qualifications and Competencies:

· Bachelor’s Degree AND four (4) years of government, industrial or aerospace purchasing or subcontracting experience, OR Associate Degree AND eight (8) years of directly related government and commercial purchasing or subcontracting experience, OR completion of high school or equivalent AND twelve (12) years of directly related government, industrial or aerospace purchasing or subcontracting experience.

• Ability to maintain confidentiality of sensitive information and Company Proprietary data.
• Knowledge of contract terms, legal requirements, and compliance standards (FAR, DFAR, ITAR).
• Proficiency with Microsoft Office applications, being able to present financial information clearly and succinctly.
• Excellent written and verbal communications skills with the ability to exchange information and interface effectively with suppliers are required.
• Ability to successfully manage and meet multiple, simultaneous project deadlines in a fast-paced environment.
• Ability to prioritize multiple tasks while demonstrating the initiative to complete projects with minimum supervision.

Work Environment: This position is based in a professional office setting and operates primarily in an on-site environment.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and work on a computer for long periods of time. The employee is frequently required to stand, walk, stoop, and kneel. The employee must be able to lift and carry up to 10 pounds as needed. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth vision, and the ability to adjust focus

Position Type/Expected Hours of Work: This is a full time, exempt position. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 0800 - 1700. Occasional evening and weekend work may be required as job duties demand.

Travel: 5% - 10% travel is anticipated for this position to support customer, vendor, and partner engagement.

Work Authorization/Security Clearance:
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Background checks- criminal, civil, employment, and education required. Drug screening in compliance with drug-free workplace standards. Must possess or be able to obtain and maintain a US Government Secret Clearance.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Vertex Solutions, LLC is an “Equal Opportunity Employer,” and prohibits, in all employment – related practices and decisions, discrimination, harassment or prejudicial treatment against any person based on race, color, religion, national or ethnic origin, gender, pregnancy, childbirth, pregnancy related conditions, age, disability, veteran status, or otherwise as provided by federal, state or local law.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Experience:

• Government, aerospace purchasing or subcontracting: 4 years (Required)
• FAR, DFAR, ITAR: 4 years (Required)
• Aerospace or Government Contracting: 2 years (Preferred)

Ability to Commute:

• Orlando, FL 32833 (Required)

Ability to Relocate:

• Orlando, FL 32833: Relocate before starting work (Required)

Work Location: In person